Meeting no. 291 - 16-10-19

Senate

Meeting to be held on Wednesday 16th October 2019 from 2pm to 5pm, in City 125 Suite

Agenda

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Note: Papers marked 'Restricted' are only accessible via a City, University of London staff log in.

Part One – Preliminary Items		Paper¹	Main Speaker(s)
*1. 2.00pm	Apologies To note apologies received for the meeting.	Verbal	Chair
*2.	Highlighted Items To agree the highlighted (*) items as the main items of business for the meeting².	Verbal	Chair
*3.	Minutes To agree the minutes of the meeting held on 10th July 2019.	Open	Chair
*4.	Matters Arising 4.1 Item 19 – University Admissions Policy: Fraudulent Applications To receive an update. 4.2 Item 25 - Internal Audit Reports To receive an update on the implementation of the Internal Audit for Admissions. 4.3 To note any other matters arising not covered elsewhere on the Agenda.	Verbal	DP&P DP&P Chair
*5.	Conflicts of Interest To note any members’ conflicts of interest pertaining to this meeting’s business.	Verbal	Chair
*6.	Terms of Reference and Governance Regulations To note the terms of reference of Senate and the regulations relating to Senate.	Open	Chair
*7.	Membership 7.1 Senate Membership 2019/20 To note the Senate election results and Senate Membership List for 2019/20, to welcome all new Senators, and to approve the outcome of the election for the Senior Elected Senator. 7.2 Chairs & Deputy Chairs of Board of Studies 2019/20 To note the Deans who will act as Chairs of Boards of Studies and to approve the appointment of the Deputy Chairs for 2019/20.	Open	Chair
*8.	Items Specially Brought Forward by the Chair 8.1 Assessment Board Chair Nominations To note Chair’s action taken to approve SASS Assessment Board Chairs.	Open	Chair / DP&P
*9.	Senate Calendar To note the annual calendar for Senate business.	Open	Chair
*10. 2.30pm	Students’ Union Standing Report To note and discuss issues brought forward by the Students’ Union.	Open	SU President
Part Two – Major Items for Discussion		Paper¹	Main Speaker(s)
*11. 2.50pm	Education & Student Strategy 2016-2021 11.1 To note the summary of key developments. 11.2 To receive the NSS 2019 Report. 11.3 To receive the Integrated Student Support Review. 11.4 To receive the Employability Development Plan.	Restricted	DP&P
*12. 2.50pm	Proposals/reports to Senate from Research & Enterprise Committee 12.1 REF Update To receive an update.	Verbal	VP (R&E)
*13. 2.55pm	Proposals/reports to Senate from Academic Governance Committee 13.1 Proposed Revisions to Regulation 10 – Fitness to Study To consider and approve the proposed revisions. 13.2 Proposed revisions to Assessment Regulation 19 - Cass Business School updates to Programme Regulations To consider and approve the proposed revisions. 13.3 Recommendation for the Award of Professor Emeritus To consider the nomination and approve	Open Open Restricted	DP&P DP&P Chair AGC
*14. 3.10pm	Proposals/reports to Senate from Educational Quality Committee 14.1 Student Representative Review To receive an update. 14.2 Academic Year To receive an update on the review. 14.3 Academic Policy Review Schedule To note the Schedule. 14.4 Module Evaluation Process Review Update and Policy To approve the updated policy. 14.5 Policy on Extensions and Late Submission of Student Work To approve the policy and the SHS exemption. 14.6 External Examiners To note the status of appointments for 2019/20. 14.7 Periodic Review To receive the Periodic Review Update Report for 2018/19 and Schedule for 2019/20. 14.8 Student Records Audit To note the completed Internal Audit of Student Records. 14.9 Quality Enhancement Review – University of London To note the 2018/19 report. 14.10 Fitness to Practise Policy To approve the policy.	Restricted Verbal Open Open Open Open Open Restricted Open Open	DP&P DP&P DP&P DP&P DP&P DP&P DP&P DIA DP&P DP&P
*15. 3.50pm	Doctoral College To receive an update.	Verbal	VP (R&E)
*16. 3.55pm	Outcomes from Module Evaluation 2018/19 – Spring 2019 To consider the report.	Restricted	DP&P
*17. 4.05pm	Undergraduate Admissions Policy To consider the policy.	Restricted	DP&P
*18 4.15pm	Staff Eligible to Sit on Stage 2 Appeal & Disciplinary Panels To approve the list of nominated staff.	Open	DP&P
*19 4.20pm	Annual Assurance Report on Quality and Standards to Council To consider and agree to recommend to Council for approval the Annual Assurance Report to Council.	Restricted	DSAS
*20. 4.30pm	Reports from Sub-Committees and Executive Advisory Committees 20.1 Boards of Studies Minutes To note the minutes and consider any matters of concern. 20.2 Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee To receive a verbal update and consider any matters of concern.	Part restricted Verbal	BoS Chairs Committee Chairs
Part Three – Other Items for discussion		Paper¹	Main Speaker(s)
*21. 4.35pm	Unistats Return 2019/20 submission to HESA To note the report.	Open	DP&P
*22. 4.40pm	Undergraduate Admissions Summary for 2019/20 To note the report.	Restricted	DP&P
Part Four – Items for Information		Paper¹	Main Speaker(s)
23.	Minutes for Information To note minutes from the following meetings: 23.1 Council 23.2 Senate Committees 23.2.1 Senate Research Ethics Committee 23.2.2 Academic Governance Committee	Open Restricted Open	Chair Chair SREC Chair AGC
24.	Honorary Visiting Professors To note the appointments and reappointments of Honorary Visiting Professors approved by Chair’s action.	Open	Chair
Part Five – Concluding Items		Paper¹	Main Speaker(s)
*25.	Freedom of Information Review To identify any changes to the open/restricted/closed classification of papers from this meeting.	Verbal	Chair
26.	Any Other Business To note any other business.	Verbal	Chair

Date of Next Meeting
11th December 2019 from 2.00pm to 5.00pm.

Dr William Jordan
College Secretary William.Jordan@city.ac.uk

¹City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using a password. The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web. The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.

² Discussion will be limited to starred items only. Members are asked to give advance notice of a wish to star an item not starred on this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the
meeting.