City, University of London (referred to in this document as 'the institution') is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Institution Privacy Statement applies to the institution and its family of websites (www.name.city.ac.uk/ ) and governs data collection and usage at all the institution sites and services worldwide. By using the institution websites, you consent to the data practices described in this statement.
This privacy statement applies to all the institution sites and services. Please read the complete Institution Privacy Statement below.
Collection of your personal information and the Data Protection Act 1998
At some sites, the institution collects personally identifiable information, such as your e-mail address, name, home or work address or telephone number. At other sites, the institution collects anonymous demographic information, which is not unique to you. Some sites collect a combination of the two types of information. Information collected at one of the institution websites may be shared within the institution as a whole including the institution's family of websites. Personal and demographic data may be stored and processed outside your country (if outside the United Kingdom) and by using the institution's website, you consent to any such transfers being made outside your country.
There is also information about your computer hardware and software that is automatically collected by the institution and may be shared with other websites within the institution's family of websites. This information can include your IP address, browser type, domain name, access times and referring website addresses. This information is used by the institution for the operation of the service, to maintain quality of service and to provide general statistics regarding use of the institution websites.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through the institution's website, you are encouraged to review the privacy statements of websites you choose to link to from the institution's website so that you can understand how those websites collect, use and share your information. The institution is not responsible for the privacy statements or other content on websites outside of the institution and the institution's family of websites.
Use of your personal information
The institution's websites collect and use your personal information to operate the institution websites and deliver the services that you have requested. The institution may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that organisation to recognise the user when you next visit.
One of the primary purposes of a cookie is to provide a convenience feature to save you time and to tell the web server that you have returned to a specific page. For example, if you personalise the institution pages, a cookie helps the institution to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, delivery addresses, and so on. When you return to the same institution website, the information that you previously provided can be retrieved, so you can easily use the institution features that you customised.
You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the institution websites you visit.
Security of your personal information
The institution secures your personal information from unauthorised access, use or disclosure. The institution secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (including credit card number) is transmitted, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
We also take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
Disclosure of information we collect to outside parties
We may pass your information to our service providers, agents and associated organisations, and, if you have consented, to other organisations who may support our objectives.
The institution does not sell, rent or lease its customer lists to third parties. The institution may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to the institution and they are required to maintain the confidentiality of your information.
The institution does not use or disclose sensitive personal information, such as race or religion, without your explicit consent.
The institution keeps track of the websites and pages that our customers visit within the institution, in order to determine what institution sites and services are the most popular. This data is used to deliver customised content within the institution to customers whose browsing behaviour indicates that they are interested in a particular subject area.
The institution will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to (a) conform to the edicts of the law or comply with legal process served on the institution or the site; (b) protect and defend the rights or property of the institution and its group of websites and, (c) act under exigent circumstances to protect the personal safety of users of the institution, its websites, or the public.
We may also need to disclose your information if required to do so by law.
By providing us with your personal data, including sensitive personal data such as on your health, you consent to the collection and use of any information you provide in accordance with the above purposes and this privacy statement.
You also consent to our transferring your information to countries or jurisdictions which do not provide the same level of data protection as the UK, if necessary for the above purposes. If we do make such a transfer, we will, if appropriate, put a contract in place to ensure your information is protected.
Changes to this statement
The institution reserves the right to amend this privacy statement and will occasionally update this Privacy Statement to reflect customer feedback. The institution encourages you to periodically review this Statement to be informed of how the institution is protecting your information.
If we do so, we will post notice of the change on our website and you will be deemed to have accepted such changes.
The institution welcomes your comments regarding this Privacy Statement. If you believe that the institution has not adhered to this Statement, please contact the institution by e-mail. We will use commercially reasonable efforts to promptly determine and remedy the problem.