Your Student Visa responsibilities
If you are coming to or remaining in the UK on a City's sponsored Student Visa, find your responsibilities listed here.
Your responsibilities under Student Visa as a new student
Confirmation of Acceptance of Studies (CAS) Issuing Guidelines
As a Student Sponsor holder, City, University of London is responsible for issuing Confirmation of Acceptance of Studies (CAS) for offers holders who require a visa to study in the UK. CAS can only be issued to a student if they meet the requirements for a valid CAS and who are able to make a successful application for leave to come to, or remain in the UK.
Your eligibility for a CAS has been assessed based on the information you have provided in your application. If you are not disclosed any previous study (including programmes you did not complete) you must inform City as soon as possible. City reserves the right to not assign or to withdraw CAS where applicants have not disclosed their full UK education history.
- CAS will only be issued to students who hold an unconditional offer for a course of study or who are already students at City, University of London.
- You can obtain a Tier 4 visa for some part time courses at level 7 and above (Masters-level courses). However, if you hold a Tier 4 visa for part time study you will not be allowed to undertake any work, paid or unpaid, including work placements, you will not be able to bring dependants (partners/children) with you to the UK and you will not be able to extend your visa from the UK.
- The University will not issue a CAS where the course the applicant/student intends to study will not comply with Tier 4 requirements
- The University will only issue a CAS to applicants/students where it is believed that the visa application will be successful. If there are reasonable grounds for suspecting otherwise (e.g. that insufficient funds are held) the University reserves the right not to issue a CAS.
- The University reserves the right not to issue a CAS if a prospective student has already received a visa refusal for their intended course of study
- For courses where ATAS clearance is required, the University will only issue a CAS once a copy of the ATAS clearance certificate has been sent to the University by the Foreign and Commonwealth Office.
- The UK government regularly releases updated Student Visa Guidance. If a change is made that will impact on your CAS or visa application you will be contacted by the University with further information about your next steps.
- The University will not issue a CAS to an applicant or /student who has exceeded or will exceed by the end of their course the amount of time they are allowed on a student visa.
- If the University believes that an applicant/student may have exceeded or may exceed the amount of time allowed on a student visa, the applicant/student will be required to provide full details of their UK immigration history by completing the Immigration History form.
- Where an applicant has studied on a course at the same level as the course they have applied for at the University, they will be required to explain how this complements and enhances their previous study. If the University does not consider that academic progression can be justified to the Home Office, it will not issue a CAS.
- The University reserves the right to not issue a CAS to students who wish to study at a lower level than their previous UK study.
- The University reserves the right to not issue a CAS to students who did not complete their previous course for which a Student Visa (previouslyTier 4 visa) was granted.
All applicants that require a Student Visa must meet the minimum Home Office English Language ability requirements before the University can issue the CAS that is needed to apply for a Student Visa.
Please note these are the minimum Home Office requirements and in addition to these there are course-specific English language requirements which are likely to be higher. Details of these can be found on the individual course pages.
English ability can be confirmed in the following ways:
- Antigua and Barbuda
- The Bahamas
- New Zealand
- St Kitts and Nevis
- St Lucia St Vincent and the Grenadines
- Trinidad and Tobago
- United States of America
- Antigua and Barbuda
- The Bahamas
- New Zealand
- St Kitts and Nevis
- St Lucia
- St Vincent and the Grenadines
- Trinidad and Tobago
- United Kingdom
- United States of America
City University London accepts the following qualifications:
|IELTS SELT and IELTS Academic (non SELT)|
Minimum 5.5 in each of the test areas. The test needs to have been taken no longer than two years from the date that the CAS is generated.
City, University of London is currently accepting IELTS from all test centres and not just those identified by UKVI on the SELT list.
|Pearson Test of English (PTE) Academic*||59 in each area (writing, speaking listening and reading).|
City, University of London is currently accepting Pearson Test of English (PTE) Academic only. PTE General is not currently accepted.
|Trinity College (Integrated Skills)*||ISE11 – pass in each of the areas. The test needs to have been taken no longer than two years from the date that the CAS is made.|
|GCSE or A Levels in English Literature or English Language|
Qualifications must be issued by Ofqual, SQA, Qualifications Wales or CCEA regulated awarded body in the UK
Education must be undertaken in a UK school
|iGCSE English as a First Language (Syllabus 0500 & 0522) and iGCSE English as Second Language (Syllabus 0510 & 0511)*||Cambridge English Language Assessment Grade C or above.|
|IB*||English as a first language when taken at 'Standard Level' with 4 points and English as a second language when taken at ‘Higher Level with 4 points|
|Cambridge English Advanced (also known as Certificate in Advanced English)*||
Cambridge English Language Assessment|
Minimum score of 162 or above in all areas (Level B2).
|Cambridge English Proficiency (also known as Certificate of Proficiency in English)*||
Cambridge English Language Assessment|
Minimum score of 162 or above in all areas (Level B2).
|Hong Kong Diploma of Secondary Education (HKDSE) English Language Examination*||
The Hong Kong Examination and Assessment Authority (HKEAA)|
Minimum Level 3 or above.
|INTO City Pre-session English and English Language as part of International Foundation and International Graduate Diploma*||Pass and at least 5.5 in each area of testing (for Pre-sessional students).|
At least 55% in each area (for Foundation and International Graduate Diploma students).
Kaplan English language as part of foundation certificate
At least 55% in each area
Please note we do not accept My Best Scores
City’s institution code for TOEFL is 0870
|72 overall with no less than 17 in Writing and Listening, 18 in Reading and 20 in Speaking|
|LanguageCert International ESOL SELT B2|
B2 Communicator High Pass
(Minimum Listening: 33/50; Reading: 33/50: Writing: 33/50; Speaking: 33/50)
|LanguageCert International ESOL online test||B2 Communicator Pass – combined written and oral test|
|Bellerbys Academic English Skills as part of the Foundation Programme||Min 50% in all areas|
*Validity of the exam no older than two years from the date that the CAS is made.
Visa and Passport Checks
All students at City, University London are required to undertake an ID check before they are permitted to fully register.
Registration is a two stage process; once you have completed online registration you will need to upload your passport and/or visa so we can verify your identity and nationality before you can become a fully registered student of City, University of London Students who do not register by the end of the registration period will be withdrawn from the University. Extensions to the latest date of registration are not permitted.
All Non-EEA (European Economic Area) students including students who hold a Student Visa are required to to upload a copy of your passport (photo page only) or European Union Identity Card (front and back). If you are a Non-EEA student and require a Student or other visa, you will also be required to upload a copy of your passport (photo page only) and visa (vignette and/or Biometric Residence Permit, front and back).
All returning students of City, University of London are required to re-register (online) each academic year. As you pass from one academic stage to the next, you will be invited to register again for the subsequent stage of your course. You’ll receive an email telling you when you are required to register, but you will also see your registration status on your e:Vision homepage and can register as soon as you see the status change to ‘incomplete’.
Student Visa holders that are not based at the University during their re-registration period will be required to have their ID checked by their host university or employer. Further information about how to fulfil this requirement will be sent to students on these schemes by their Programme Administrator.
If a student receives a new visa part way through the academic year, they are required to provide a clear scanned copy of this to the University. Please email a clear copy of the front and back of the new BRP card to VisaCompliance@city.ac.uk.
Students are responsible for ensuring that they update the University of any other changes to their visa status and are advised to contact the International Student Advice team for assistance and guidance.
Your responsibilities as a sponsored Student Visa Holder
- Visa: upload a copy of your current passport and valid visa/BRP card to the University's e:vision system. For students at the University for more than one year must bring on an annual basis your original passport and valid visa/BRP card to the Student Centre or your School Office to have it verified by a relevant member of staff. Please note that due to current restrictions, students should upload their documents online only,
- Contact details: provide us with your UK contact details (address and mobile telephone number) and keep them up to date by noting any changes on your e:vision account
- Registration: register for your programme on time each academic year
- Academic engagement: Academic engagement at lectures, seminars, tutorials and practical classes is an integral part of a Student's programme of study and students are expected to academically engage regularily. Your engagement will be monitored by the University on a monthly basis by your School. If concerns are raised regarding your engagement you will be required to attend a meeting with a suitable academic from your Department in which you will be required to explain your non-engagement and show that you are actively engaged with your course. If you don't re-engage, a formal written warning letter will be issued outlining the conditions on which you can stay on the course. Formal written warning letters will be issued by Visa Compliance team. Following this, if the concerns are upheld your case will be considered and if you are judged to not be actively engaging with your programme you will be withdrawn and University's sponsorship of your visa will cease. This will normally lead to your visa being curtailed by the Home Office and you will be required to return to your home country.
- Absence: ensure that you notify the University of any absences (medical or personal). Failure to do so could lead to further action and possible withdrawal.
- Change of circumstance: to follow University processes if you decide that you would like to defer or suspend your studies. Failure to do so could lead to further action and possible withdrawal.
- Change of personal details: to inform the University (Student Centre) and the Home Office of any changes to your personal details or circumstances that may affect your visa status, including any changes to your name, gender, nationality, facial appearance and date of birth.
Change in student circumstances
City, University London is required by the Home Office to report any changes in your Student Visa status; this includes withdrawals, suspensions and early completions. The University is required to report all changes within 10 days of being notified of them and once these changes have been reported the Home Office will curtail the visa to 60 days. When the Home Office curtails your visa, they will send you a notification email or letter with a new visa end date. Therefore, it is important to make sure your current address is updated with the Home Office. You can update your address or your legal representative's details with the Home Office online.
Once your suspension has been agreed by your School: If you withdraw or are withdrawn from your course of study the University will make a report to the Home Office to state that you are no longer a current student, your leave will be shortened to 60 days after the date of the report and you will be expected to either leave the UK or to have made an application for leave to remain in the UK under another immigration category. Please send the Visa Compliance Team (email@example.com) a copy of your travel bookings, as well as your boarding card once you leave the UK or a copy of your new immigration category. If you decide to appeal the University will still be required to make the report to the Home Office. See 'Resuming your Studies' for further information.
If you are required to repeat without attendance you will be reported to the Home Office, your leave will be shortened to 60 days after the date of the report and you will be expected to either leave the UK or to have made an application for leave to remain in the UK under another sponsor or immigration category within 60 days. Please send the Visa Compliance Team (firstname.lastname@example.org) a copy of your travel bookings, as well as your boarding card once you leave the UK or a copy of your new immigration category. Students who are required to complete an exam in the UK before they are progressed to the next academic year will be required to obtain a Short Term Study visa before they enter the UK and should not try to re-enter the UK with their Tier 4 visa at any point after a report has been made. Once a report is made and you leave the UK this has the effect of cancelling your Tier 4 visa, even if you are still within the 60 day curtailment period. For further advice contact the International Student Advice team.
In exceptional circumstances students will be required to repeat with attendance in the UK. In this instance students will not be reported to the Home Office and their visas will remain valid.
If you complete your course earlier than expected or change to a shorter degree the University will make a report to the Home Office to state that you are no longer a current student. If you have studied on your current course for less than 12 months - The Home Office will take action with this information to bring forward the end date of your visa to 2 months after the new course end date. You should therefore arrange to leave the UK within 2 months of your course end date OR make a new visa application to remain in the UK within this time. If you have studied on your current course for more than 12 months - The Home Office will take action with this information to bring forward the end date of your visa to 4 months after the new course end date. Students on courses of longer than 12 months are always granted 4 months on top of the course end date for visa purposes. You should therefore arrange to leave the UK within 4 months of your course end date OR make a new visa application to remain in the UK within this time.
Students returning to their studies after a period of absence due to suspension, return following appeal or repeating will in most circumstances be required to obtain a new Student Visa. Students should contact their School Office to request a CAS and for further advice, contact the International Student Advice team.
Academic Engagement Records
City, University of London has a responsibility to record the academic engagement of Student Visa holders. The Academic Engagement Policy relates to all taught City, University of London programmes where a student is sponsored by City, University of London. This includes all UG, PGT and PGR students and those that are studying on a year abroad or who are on work placements.
In addition to the requirements outlined here and within the Tier 4 students responsibilities booklets, further academic engagement requirements may be in place at School or Programme level. Where these are in place, they run in conjunction with the Student Visa holders requirements.
Academic engagement is recorded on an on-going basis by their School as well as Student and Academic Services. The academic engagement process has been designed to ensure that records reflects the cycle of the academic year and in order to ensure that any issues or concerns can be quickly and easily identified; and (where required) reported to the Home Office.
Students are expected to engage with their studies (via class register, Moodle, Count Me In card etc) at all classes, lectures, seminars and other academic events that are a compulsory part of their programme. In addition, students will be expected to demonstrate engagement by ensuring that they have their passport and visa verified at the start of each academic year.
1) Students must contact their School in case of the absence,
2) Students will not normally be allowed to be absent during designated teaching and examination weeks. During vacation periods there is no requirement for students to be present on campus, and there is no need to request an authorised absence during designated City vacation periods.
3) The maximum continuous period of absence which can be granted without suspending studies is 20 working days. In exceptional circumstances, where appropriate evidence has been provided, City may consider authorising an absence up to maximum of 60 days. Students must fill in the Authorised Absence Form.
4) Students who are granted an authorised absence will not receive a refund of tuition fees; nor will their expected end date of studies be amended to reflect the period of time away from their studies.
5) In circumstances where a student’s absence is expected to prevent them from progressing on their current course, the School must decide on temporary or permanently withdrawal of the student. All authorised absences must be recorded on the student file along with any relevant supporting evidence.
During your studies you may undertake off campus study for one of the following reasons:
- Mandatory Work Placement
- Study Abroad Programme
- Data Collection and Research for your dissertation or thesis away from City
If you will be undertaking study overseas for one of the reasons above, this will not be considered an "authorised absence" as you are still expected to be fully engaging with your studies, even though you are not physically at City. We must be notified of any Off Campus Study before it starts as this will be reported to the Home Office.
For those undertaking a mandatory placement, that is an integral and assessed part of your course, or study abroad, your school will provide us with an Off Campus Activity reporting form confirming the details of your time Off Campus. The details of your placement or study abroad will then be reported to the Home Office.
If you will be undertaking Off Campus Study for data collection or research away from City, this must be directly related to your studies. You must complete an Off Campus study form in conjunction with your school and ensure this is submitted to the Visa Compliance team. We will then notify the Home Office. The Off Campus Study form can be found here.
Whilst undertaking off campus study, we are required to continue monitoring engagement with your course. You must therefore remain in regular contact with your school, continue to check your City e-mail account regularly and notify us if any of your circumstances change.
Where engagement concerns are identified a School nominee will contact the student. Once contact has been made the student will be required to attend a meeting with their Course Director or Supervisor to discuss the reasons behind the non-engagement issues.
If the student’s engagement does not improve following the meeting, a formal written warning letter will be issued by the Visa Compliance team outlining the conditions on which they can stay on the course. Should there be additional concerns after this, the student’s case will be considered and if they are deemed to not be actively engaging with their programme they will be withdrawn. The University will then cease sponsorship of their visa and the student will be reported to the Home Office as not in attendance.
Students are subject to a 5-year cap on undergraduate degree level study, which means the time that you can spend studying at degree level (Level 6) will be limited to 5 years. This is not applicable to Level 7 or above programmes (Masters and PhD level).
If you are studying a 4-year sandwich course (including 1 year work placement), the time you have spent studying in the UK at or above degree level are limited to 6 years.