Your Tier 4 responsibilities
If you are coming to or remaining in the UK as a Tier 4 student under City University's sponsorship, find your responsibilities listed here.
Your responsibilities under Tier 4 as a new student
Confirmation of Acceptance of Studies (CAS) Issuing Guidelines
As a Tier 4 Sponsor holder, City, University of London is responsible for issuing Confirmation of Acceptance of Studies (CAS) for offers holders who require a visa to study in the UK. CAS can only be issued to a student if they meet the requirements for a valid CAS and who are able to make a successful application for leave to come to, or remain in the UK.
Your eligibility for a CAS has been assessed based on the information you have provided in your application. If you are not disclosed any previous study (including programmes you did not complete) you must inform City as soon as possible. City reserves the right to not assign or to withdraw CAS where applicants have not disclosed their full UK education history.
- CAS will only be issued to students who hold an unconditional offer for a course of study or who are already students on a full time course at City, University of London.
- Following a change in the immigration rules in January 2018, it is now possible to obtain a Tier 4 visa for some part time courses at level 7 and above (Masters-level courses). However, if you hold a Tier 4 visa for part time study you will not be allowed to undertake any work, paid or unpaid, including work placements, you will not be able to bring dependants (partners/children) with you to the UK and you will not be able to extend your visa from the UK.
- The University will not issue a CAS where the course the applicant/student intends to study will not comply with Tier 4 requirements
- The University will only issue a CAS to applicants/students where it is believed that the visa application will be successful. If there are reasonable grounds for suspecting otherwise (e.g. that insufficient funds are held) the University reserves the right not to issue a CAS.
- The University reserves the right not to issue a CAS if a prospective student has already received a visa refusal for their intended course of study
- The issuing of a CAS is at the University's discretion but as a general rule a CAS will not be issued less than 4 weeks before a course start date to allow time for a visa application.
- For courses where ATAS clearance is required, the University will only issue a CAS once a copy of the ATAS clearance certificate has been sent to the University by the Foreign and Commonwealth Office and this has been uploaded to the applicant/student's record.
- The UK government regularly releases updated Tier 4 Sponsor Guidance. If a change is made that will impact on your CAS or visa application you will be contacted by the University with further information about your next steps.
- The University will not issue a CAS to an applicant or /student who has exceeded or will exceed by the end of their course the amount of time they are allowed on a student visa.
- If the University believes that an applicant/student may have exceeded or may exceed the amount of time allowed on a student visa, the applicant/student will be required to provide full details of their UK immigration history by completing the Immigration History form.
- Where an applicant has studied on a course at the same level as the course he or she has applied for at the University, he or she will be required to explain how this complements and enhances their previous study. The Admissions Office or relevant Academic will also be required to provide a statement confirming that they agree that this represents academic progression. If the University does not consider that academic progression can be justified to the Home Office, it will not issue a CAS.
- The University reserves the right to not issue a CAS to students who wish to study at a lower level than their previous UK study.
- The University reserves the right to not issue a CAS to students who did not complete their previous course for which a Tier 4 visa was granted.
Tier 4 English English requirements
Find more information on Tier 4 English Language requirements here.
All applicants that require a Tier 4 visa must meet the minimum Home Office English Language ability requirements before the University can issue the Certificate of Acceptance for Study (CAS) that is needed to apply for a Tier 4 visa.
Please note these are the minimum Home Office requirements and in addition to these there are course-specific English language requirements which are likely to be higher. Details of these can be found on the individual course pages.
English ability can be confirmed in the following ways:
- Antigua and Barbuda
- The Bahamas
- New Zealand
- St Kitts and Nevis
- St Lucia St Vincent and the Grenadines
- Trinidad and Tobago
- United States of America
- Antigua and Barbuda
- The Bahamas
- New Zealand
- St Kitts and Nevis
- St Lucia
- St Vincent and the Grenadines
- Trinidad and Tobago
- United Kingdom
- United States of America
The Home Office has provided a list of English language tests that are acceptable for confirming English language ability. These tests must be completed at a minimum of level B2 and, where appropriate, be within the relevant validity period. The full details of the tests are available from the Home Office website and below are the tests that are most commonly used:
- IELTS (academic) - Writing, Reading, Listening, Speaking: 5.5
- Trinity College (Integrated Skills): ISE11 - pass in each of the areas.
City University London also accepts the following qualifications:
|Trinity College (Integrated Skills)*||ISE11 – pass in each of the areas. The test needs to have been taken no longer than two years from the date that the CAS is made.|
|iGCSE English as a First Language (Syllabus 0500 & 0522) and iGCSE English as Second Language (Syllabus 0510 & 0511)*||Cambridge English Language Assessment Grade C or above.|
|IB*||English as a first language when taken at 'Standard Level' with 4 points.|
|IB*||English as a second language when taken at 'Higher Level' with 4 points.|
|Cambridge English Advanced (also known as Certificate in Advanced English)*||
Cambridge English Language Assessment|
Minimum score of 162 or above in all areas (Level B2).
|Cambridge English Proficiency (also known as Certificate of Proficiency in English)*||
Cambridge English Language Assessment|
Minimum score of 162 or above in all areas (Level B2).
|Hong Kong Diploma of Secondary Education (HKDSE) English Language Examination*||
The Hong Kong Examination and Assessment Authority (HKEAA)|
Minimum Level 3 or above.
|INTO & Kaplan Pre-sessional and foundation courses*||
Pass and at least 5.5 in each area of testing (for pre-sessional students).|
At least 55% in each area (for Foundation students).
*Validity of the exam no older than two years from the date that the CAS is made.
Visa and Passport Checks
All students at City, University London are required to undertake an ID check before they are permitted to fully register.
Registration is a two stage process; after you have completed online registration you will be required to attend an in-person identity check in order to complete your enrolment with the University. Students who do not register by the end of the registration period will be withdrawn from the University. Extensions to the latest date of registration are not permitted.
At registration all Non-EEA (European Economic Area) students including students who hold a Tier 4 visa are required to present originals of their passport and one of the following:
- Current Tier 4 visa (30 days vignette and BRP card) sponsored by City University London
- Another type of visa that permits study in the UK
- Evidence of a visa application (Post Office receipt, letter from the Home Office etc). Please note the University cannot accept a letter from a Solicitor as evidence of a visa application.
Students will not be permitted to register whilst holding a Tier 4 visa sponsored by another institution.
Non-EEA students are required to have their ID and permission to study in the UK checked in person each year at re-registration. This is to ensure that all students continue to have valid permission to study in the UK. Students who have been verified as an EEA national at registration are not required to have their ID checked again.
Non-EEA students that are not based at the University during their re-registration period will be required to have their ID checked by their host university or employer. Further information about how to fulfil this requirement will be sent to students on these schemes by their Programme Administrator. Further information about In Person Registration can be found here.
If a student receives a new visa part way through the academic year, they are required to have this document scanned and verified by the Student Centre (level 2, University Building). Students are responsible for ensuring that they update the University of any other changes to their visa status and are advised to contact the International Student Advice team for assistance and guidance.
Your responsibilities as a Tier 4 student
- Visa: upload a copy of your current passport and valid visa/BRP card to the University's e:vision system. For students at the University for more than one year must bring on an annual basis your original passport and valid visa/BRP card to the Student Centre or your School Office to have it verified by a relevant member of staff
- Contact details: provide us with your UK contact details (address and mobile telephone number) and keep them up to date by noting any changes on your e:vision account
- Registration: register for your programme on time each academic year
- Attendance Monitoring: to study while you are in the UK (ensuring that you have good attendance on your course and no significant gaps or absences). Attendance at lectures, seminars, tutorials and practical classes is an integral part of a Student's programme of study and students are expected to be regular and punctual in their attendance. Your attendance and engagement will be monitored by the University on a monthly basis by your School. If concerns are raised regarding your absence you will be required to attend a meeting with a suitable academic from your Department in which you will be required to explain your absences and show that you are actively engaged with your course. If your attendance does not improve and you miss five or more contact points, a formal written warning letter will be issued outlining the conditions on which you can stay on the course. Formal written warning letters will be issued by Visa Compliance team. Following this, if the concerns are upheld your case will be considered and if you are judged to not be actively engaging with your programme you will be withdrawn and University's sponsorship of your visa will cease. This will normally lead to your visa being curtailed by the Home Office and you will be required to return to your home country.
- Absence: ensure that you notify the University of any absences (medical or personal). Failure to do so could lead to further action and possible withdrawal.
- Change of circumstance: to follow University processes if you decide that you would like to defer or suspend your studies. Failure to do so could lead to further action and possible withdrawal.
- Ending sponsorship: to return home if you defer or suspend your studies, withdraw from your programme or your programme is terminated
- Change of personal details: to inform the University (Student Centre) and the Home Office of any changes to your personal details or circumstances that may affect your visa status, including any changes to your name, gender, nationality, facial appearance and date of birth.
Change in student circumstances - Tier 4 students
City, University London is required by the Home Office to report any changes in Tier 4 student's status; this includes withdrawals, suspensions and early completions. The University is required to report all changes within 10 days of being notified of them and once these changes have been reported the Home Office will curtail the visa to 60 days. When the Home Office curtails your visa, they will send you a notification email or letter with a new visa end date. Therefore, it is important to make sure your current address is updated with the Home Office. You can update your address or your legal representative's details with the Home Office online.
If you withdraw or are withdrawn from your course of study the University will make a report to the Home Office to state that you are no longer a current student, your leave will be shortened to 60 days after the date of the report and you will be expected to either leave the UK or to have made an application for leave to remain in the UK under another immigration category. Please send the Visa Compliance Team (firstname.lastname@example.org) a copy of your travel bookings, as well as your boarding card once you leave the UK or a copy of your new immigration category. If you decide to appeal your termination of studies the University will still be required to make the report to the Home Office. See 'Resuming your Studies' for further information.
Once your suspension has been agreed by your School the University will make a report to the Home Office to state that you are taking a break from your studies, your leave will be shortened to 60 days after the date of the report and you will be expected to either leave the UK or to have made an application for leave to remain in the UK under another sponsor or immigration category within 60 days. Students are advised to make an appointment with the International Student Advisers to discuss the implications of suspending and the possible issues regarding returning to the UK before finalising a suspension. Please send the Visa Compliance Team (email@example.com) a copy of your travel bookings, as well as your boarding card once you leave the UK or a copy of your new immigration category.
If you are required to repeat without attendance you will be reported to the Home Office, your leave will be shortened to 60 days after the date of the report and you will be expected to either leave the UK or to have made an application for leave to remain in the UK under another sponsor or immigration category within 60 days. Please send the Visa Compliance Team (firstname.lastname@example.org) a copy of your travel bookings, as well as your boarding card once you leave the UK or a copy of your new immigration category. Students who are required to complete an exam in the UK before they are progressed to the next academic year will be required to obtain a Short Term Study visa before they enter the UK and should not try to re-enter the UK with their Tier 4 visa at any point after a report has been made. Once a report is made and you leave the UK this has the effect of cancelling your Tier 4 visa, even if you are still within the 60 day curtailment period. For further advice contact the International Student Advice team.
In exceptional circumstances students will be required to repeat with attendance in the UK. In this instance students will not be reported to the Home Office and their visas will remain valid. However, the School must be able to satisfy Tier 4 attendance monitoring requirements for you during this period.
If you complete your course earlier than expected or change to a shorter degree the University will make a report to the Home Office to state that you are no longer a current student. If you have studied on your current course for less than 12 months - The Home Office will take action with this information to bring forward the end date of your visa to 2 months after the new course end date. You should therefore arrange to leave the UK within 2 months of your course end date OR make a new visa application to remain in the UK within this time. If you have studied on your current course for more than 12 months - The Home Office will take action with this information to bring forward the end date of your visa to 4 months after the new course end date. Students on courses of longer than 12 months are always granted 4 months on top of the course end date for visa purposes. You should therefore arrange to leave the UK within 4 months of your course end date OR make a new visa application to remain in the UK within this time.
Students returning to their studies after a period of absence due to suspension, return following appeal or repeating will in most circumstances be required to obtain a new Tier 4 visa. Students should contact their School Office to request a CAS and for further advice, contact the International Student Advice team.
Tier 4 Attendance Records
City, University of London has a responsibility to monitor Tier 4 student's attendance. The Tier 4 Attendance Monitoring Policy relates to all taught City, University of London programmes where a student is sponsored by City, University of London. This includes all UG, PGT and PGR students and those that are studying on a year abroad or who are on work placements.
The Tier 4 Attendance Policy relates to all students sponsored by City, University of London. This includes all UG, PGT and PGR students as well as those studying on a year abroad or on work placements. In addition to the requirements outlined here and within the Tier 4 students responsibilities booklets, further attendance requirements may be in place at School or Programme level. Where these are in place, they run in conjunction with the Tier 4 requirements.
Tier 4 Students attendance is recorded on an on-going basis by their School as well as Student and Academic Services. The attendance process has been designed to ensure that records reflects the cycle of the academic year and in order to ensure that any issues or concerns can be quickly and easily identified; and (where required) reported to the Home Office.
Students are expected to be present and register their attendance (via class register, Moodle, Count Me In card etc) at all classes, lectures, seminars and other academic events that are a compulsory part of their programme. In addition, students will be expected to demonstrate engagement by ensuring that they have their passport and visa verified at the start of each academic year. Should there be any changes to their passport or visa these need to be promptly verified in person at the Student Centre.
1) Students must contact their School in case of the absence,
2) Students will not normally be allowed to be absent during designated teaching and examination weeks. During vacation periods there is no requirement for students to be present on campus, and there is no need to request an authorised absence during designated City vacation periods.
3) The maximum continuous period of absence which can be granted without suspending studies is 20 working days. In exceptional circumstances, where appropriate evidence has been provided, City may consider authorising an absence up to maximum of 60 days. Students must fill in the Authorised Absence Form.
4) Students who are granted an authorised absence will not receive a refund of tuition fees; nor will their expected end date of studies be amended to reflect the period of time away from their studies.
5) In circumstances where a student’s absence is expected to prevent them from progressing on their current course, the School must decide on temporary or permanently withdrawal of the student. All authorised absences must be recorded on the student file along with any relevant supporting evidence.
During your studies you may undertake off campus study for one of the following reasons:
- Mandatory Work Placement
- Study Abroad Programme
- Data Collection and Research for your dissertation or thesis away from City
If you will be undertaking study overseas for one of the reasons above, this will not be considered an "authorised absence" as you are still expected to be fully engaging with your studies, even though you are not physically at City. We must be notified of any Off Campus Study before it starts as this will be reported to the Home Office.
For those undertaking a mandatory placement, that is an integral and assessed part of your course, or study abroad, your school will provide us with an Off Campus Activity reporting form confirming the details of your time Off Campus. The details of your placement or study abroad will then be reported to the Home Office.
If you will be undertaking Off Campus Study for data collection or research away from City, this must be directly related to your studies. You must complete an Off Campus study form in conjunction with your school and ensure this is submitted to the Visa Compliance team. We will then notify the Home Office. The Off Campus Study form can be found here.
Whilst undertaking off campus study, we are required to continue monitoring your attendance and engagement with your course. You must therefore remain in regular contact with your school, continue to check your City e-mail account regularly and notify us if any of your circumstances change.
Where attendance concerns are identified a School nominee will contact the student. Once contact has been made the student will be required to attend a meeting with their Course Director or Supervisor to discuss the reasons behind the attendance issues.
If the student’s attendance does not improve following the meeting, a formal written warning letter will be issued by the Visa Compliance team outlining the conditions on which they can stay on the course. Should there be additional concerns after this, the student’s case will be considered and if they are deemed to not be actively engaging with their programme they will be withdrawn. The University will then cease sponsorship of their visa and the student will be reported to the Home Office as not in attendance.
Students are now subject to a 5-year cap on degree level study, which means the time that you can spend studying at or above degree level will be limited to 5 years.
The following courses are exempt from the 5-year study limit, so if you are applying to study one of these courses this will not be counted towards the time limit. If however you have studied one of these courses in the past and are now applying to do another course it will count towards the time limit. UKCISA explains this in more detail. The exempt courses are:
- Veterinary Medicine & Science
- Music at a Conservatoire
If you are studying a 4-year sandwich course (including 1 year work placement), the time you have spent studying in the UK at or above degree level are limited to 6 years.
Study at PhD level is exempt from the cap on degree level study. However, if on completion of a PhD you want to do a further course of study in the UK, you cannot do this if time spend on the new course will mean you have spent more than 8 years in total in the UK as a student. If you have any questions, please contact the International Student Advice team.
The regulations surrounding what work you can do on a Tier 4 visa are very strict, and the penalties for breaching these rules, even accidentally, are severe. You can find guidance on working on your Tier 4 visa on our Working in the UK page. If you are unsure of how many hours you can do, or what type of work you can do, contact an International Adviser before starting work.