Research
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  1. Research ethics
  2. Ethics approval process
  3. Senate Research Ethics Committee application process
Research

Senate Research Ethics Committee application process

This information is specifically about submitting applications to Senate Research Ethics Committee.

For procedures for submissions to City’s School/Departmental Research Ethics Committees, please refer to research ethics contacts.

The Senate Research Ethics Committee (SREC) application process requires that proposals are submitted two weeks in advance of the relevant meeting. The application form and all supporting documents must be emailed as one single copy by 12 noon on the deadline date to researchethics@city.ac.uk. Applications from students should be submitted by the student’s supervisor. Applications received directly from a student will be returned.

All applications need to be signed by the Principal Investigator, who must be a member of staff at City, University of London. In the case of students, whilst the student may be the principal researcher, for the purposes of the institution the supervisor must act as the Principal Investigator and must sign off the application form. This is because the supervisor must undertake responsibility for the conduct of the research. Applications which have not been signed off correctly will not be accepted.

You may be requested to attend the SREC meeting, to explain any issues and answer questions. Please ensure that you keep the date of the meeting you are submitting to free to attend should you be asked to. You will be notified 7 days before the date of the meeting should that be the case. Emails outlining the outcome of the applications are sent within 10 working days of the Committee meeting. If it is a student application, both the student and the supervisor will receive the correspondence.

The application form can be found here.

You are welcome to contact the Research Governance & Integrity Manager at least two weeks before the deadline to discuss your protocol/application.

In general research ethics applications are submitted to all members of SREC and considered at a formal meeting of the Committee. However, there are rare instances when an application can be considered virtually, by a sub-committee or by Chair’s action (e.g. where a strict funding deadline has to be met). Please contact researchethics@city.ac.uk should you wish to enquire about submitting an application outside a scheduled meeting. For information about when sub-committees to Senate Research Ethics Committee may consider Chair’s action, please see local procedures. Note that Chair's action cannot be taken on any research involving children (those under 18), those unable to give informed consent, minority groups, vulnerable categories, pregnant women or women in labour and persons with a physical or mental disability, which must be considered by a full Committee.

For information about how to amend or extend an approved application is detailed under City's guidance on the research ethics approval process.

Note that SREC will only deal with direct applications from individuals in Schools without local Committees or instances where a local Committee refers an application to SREC in accordance with agreed local policy and procedures. Applications submitted to SREC for convenience (e.g. more suitable deadlines or missing a local deadline) will not be accepted