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  1. LEaD Research Ethics
Learning Enhancement and Development

LEaD Research Ethics


Procedures

The University requires all research involving human participation to undergo ethical review. ‘Human participation’ covers direct data collection from people, for example surveys, observations, and physiological measurements.

The process developed for obtaining ethical approval is aiming to be as simple as possible. The Academic Practice Programme Committee meets once a term and LEaD Board of Studies will meet once per term. Dates can be obtained from Professor Pam Parker. Papers must be submitted at the latest 2 weeks before the meetings and should be submitted using the University Senate Research Ethics Committee application form.

A single copy of the application form and all the supporting documentations should be emailed to Professor Pam Parker (P.M.Parker@city.ac.uk)

Applicants can normally expect a response within 10 working days after the appropriate meeting which they submitted their application to.

Research projects falling outside the expertise of the Committee are referred to the Senate Research Ethics Committee, as are projects considered particularly sensitive or where appropriate applicants are requested to seek individual School approval. Staff and students should allow for this when planning the timetable for the proposed research.

The Committee also comments on matters such as research design, especially for applications from less experienced applicants who may not have undertaken much research.

If following ethical approval being granted there is a need to make changes to the original proposal, or there is a need to seek an extension of the period of the approval there will be a need to submit the appropriate form to the appropriate committee/board for re-approval see the Senate Research Ethics Committee website

Senate Research Ethics Committee requires all projects to provide an adverse effects form if any occur during your research and this can also be found using the above link.

Senate Research Ethics Committee will also require, as part of the annual report, the status of all approved projects. If a study is terminated the Secretary of the Senate Research Ethics Committee should be notified immediately and a copy of the adverse effect form forwarded.

No research involving human participants and associated data may be undertaken until the appropriate review has taken place.


Policy

City, University of London

Department for Learning Enhancement and Development

Research Ethics Policy

Introduction

The research policy for LEaD aims to provide guidance applies to all staff and students undertaking educational research in their capacity as members of City University of London, or research carried out in the University or under the auspices of the University by staff/students or visiting persons.

Principles of Research Ethics

The research policy for LEaD encompasses all research involving human participants, and/or data. It applies whether the research is funded or not and whatever the source of funding. The LEaD research committees adhere to the BERA (2011) guidelines for educational research.

Terms of Reference

  1. To consider the ethical implications arising from research projects collecting, using and/or storing personal data carried out in the institution or under the auspices of City.
  2. To receive from individual members of academic staff and students, proposals for all other research related to education and academic practice, and to allow, refer back or disallow such proposals, specifying where necessary any conditions subject to which proposals may be allowed.
  3. To receive and advise on research proposals for the use of the name of the institution in connection with all aspects of research involving human participants, personal data or animal.
  4. In carrying out its responsibilities, to seek and take account of all necessary advice from sources within and without City.
  5. To ensure minutes from the Academic Practice Programme Committee are sent to the LEaD Board of Studies
  6. To send minutes and reports from Departmental Research Ethics Committees to the Senate Ethics Committee

Composition of the Committee

The department for Learning Enhancement and Development (LEaD) has two approaches to considering applications for ethical approval. These are:

  • For all MA and MPhil/PhD students the application will be reviewed by the Academic Practice Programme Committee.
  • For all staff from the LEaD and others who may wish to undertake research which has a learning and teaching focus the applications will be reviewed by the LEaD Board of Studies.

Please note it is also possible that in some circumstances you may also be required to seek School or Senate ethical approval. Where expertise beyond Learning Enhancement and Development Department staff is required, the applications will be referred to the Senate Ethics Committee.

Academic Practice Programme Committee

Composition

  • Chair of the programme Committee
  • All Module Leaders for the MA Programme
  • One Academic from the School of Health Sciences
  • One external independent member of staff from the Senate Ethics Committee
  • One Member of the LEaD support team
  • Appointments by the Committee which are not ex-officio will be for up to three years (normally three years) and will be renewable for a maximum period of office of nine years.
  • Quorum - 30% rounded up to the next whole number of the total actual membership
  • Frequency of meetings - As required, at least once, and normally three times, a year

LEaD Board of Studies

Composition

  • Chair of the Board of Studies
  • Deputy Chair of the Board of Studies
  • Head of the Educational Technology team, Head of Learning Success and Head of Student Counselling and Mental Health
  • The Associate Deans of Education from all Schools
  • Student Union Vice President Education
  • Head of the LEaD support team or their representative
  • One external independent member of staff from the Senate Ethics Committee
  • Appointments by the Committee which are not ex-officio will be for up to three years (normally three years) and will be renewable for a maximum period of office of nine years.
  • Quorum - 30% rounded up to the next whole number of the total actual membership
  • Frequency of meetings - As required, at least once, and normally three times, a year

Current Membership

Academic Practice Programme Committee

Names of Members

Roles of Members

Professor Pam Parker

Chair of Committee and Programme Leader

Michelle Carter

School of Health of Sciences

Jessica Hancock

Module Leader

Ali Press

Module Leader

Professor Susannah Quinsee

Module leader

Anna Ramberg

Senate Ethics Representative

Dr Jane Secker

Module leader

Dr Ruth Windscheffel

Module leader

Colin Brightwell

Senior Support office

Board of Studies

Names of Members

Roles of Members

Professor Susannah Quinsee

Chair

Professor Pam Parker

Deputy Chair

Malek Arab

SU Vice President Education

Professor Susan Blake

Associate Dean Education Law

Margaret Carran

Associate Dean Education Law

Amanda Clements

Head of Learning Success

Dave Flinton

Associate Dean Education SHS

Dr Cristina Gacek

Associate Dean Education SMCSE

Dr Rachael- Anne Knight

Associate Dean Education SHS

Dr Lauren Knott

Associate Dean Education SASS

Professor Pam Parker

Deputy Chair and Head of Academic Team

Ben Rickayzen

Cass Representative

Midge Seymour-Roots

Head of Student Counselling and Mental Health

Julie Voce

Head of Educational Technology

Hester Wellings

Service Development Manager - LEaD

Responsibility for the Policy

This policy has been developed by Professor Pam Parker in conjunction with the secretary of the Senate Research Ethics Committee Anna Ramberg. The policy will be monitored by Professor Pam Parker for the Department of Learning Enhancement and Development and the appropriate Committees/Boards and will be reviewed every two years.

Policy Management

Version 5 dated 12th May 2017

Owned by Professor Pam Parker

Next review is due by the end of May 2019


Process for submission of an application

You will need to complete an application for your ethical approval using the forms at this link: Ethics forms and guidance documents

Please also read the Ethics Procedure document.