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About City

Internet Acceptable Use Policy

This Acceptable Use Policy (AUP) applies to all City staff (including temporary staff), visitors, contractors, students and researchers of the institution and to those using the City's IT resources. For the purposes of this document the 'internet' is defined as; web services, chat rooms, bulletin boards, newsgroups, peer to peer file sharing and instant messaging software. This policy should be considered part of the Conditions of Use for Computers and Networks at City, University of London.

General Principles

  • Use of the Internet by City staff, students and researchers is permitted and encouraged where such use is supports City's goals and objectives.
  • Use of Internet is monitored for security and/network management reasons. Users may also be subject to limitations on their use of such resources.
  • The distribution of any information through City's network is subject to the University's scrutiny. The University reserves the right to determine the suitability of this information.
  • The use of computing resources is subject to UK law and any illegal use will be dealt with appropriately. For example the Police can have a right of access to recorded data in pursuit of a crime.

Unacceptable Use or behaviour:

It is unacceptable to;

  • Visit Internet sites that contain obscene, hateful or other objectionable materials (unless this has been approved by the Research Ethics Committee)
  • Make or post indecent remarks, proposals or materials on the Internet including racist or sexist jokes and defamatory comments.
  • Upload, download or otherwise transmit commercial software or any copyrighted materials belonging to parties outside of the institution, or the institution itself unless this download is covered or permitted under a commercial agreement or other such licence.
  • Download any software or electronic files without implementing virus protection measures that have been approved by City.
  • Intentionally interfere with the normal operation of the network, including the propagation of computer viruses and sustained high volume network traffic that substantially hinders others in their use of the network.
  • Monitor Network Traffic Content or scan devices connected to the network.

Users should:

  • If you become aware that there has been unauthorised access to your computer, you must raise it immediately with the IT Response Centre because of the implications for the security of  institution and personal data.
  • Record any instances where you have accessed inappropriate sites by accident. For example this may be through mistyping an address or spam email link.
  • Log out of the computer when you have finished


City accepts that the use of the internet is an extremely valuable business, research and learning tool. However misuse of such a facility can have a detrimental effect on other users and potentially the institutions's public profile. As a result, City monitors;

  • The volume of internet and network traffic
  • The internet sites visited
  • The specific content of any transactions will not be monitored unless there is a suspicion of improper use.

We are obliged to monitor to fulfil our responsibilities with regard to UK law and the JANET Code of Conduct.

Action as deemed appropriate by the Director of Computing Services and, if required, other representative such as the Director of HR or School Dean may be taken.