Meeting no.297 - 07-10-20

Senate

Meeting to be held on Wednesday 7th October 2020 from 2pm to 5pm, via Microsoft Teams

Agenda

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Download the agenda

Note: Papers marked 'Closed' are only accessible via a City, University of London staff log in.

Item number	Part One – Preliminary Items	Paper¹	Main Speaker(s)
*1	Apologies To note apologies received for the meeting.	Verbal	Chair
*2	Highlighted Items To agree the highlighted (*) items as the main items of business for the meeting².	Verbal	Chair
*3	Minutes To agree the minutes of the meeting held on 16th September 2020.	Open	Chair
*4	Matters Arising 4.1 Item 17: Matters Arising - Suspension from Regulations To receive an update. 4.2 To note any other matters arising not covered elsewhere on the Agenda.	4.1 Verbal 4.2 Open	Chair
*5	Conflicts of Interest To note any members’ conflicts of interest pertaining to this meeting’s business.	Verbal	Chair
*6	Terms of Reference and Governance Regulations To note the terms of reference of Senate and the regulations relating to Senate.	Open	Chair
*7	Items Specially Brought Forward by the Chair To consider any issues brought forward by the Chair. 7.1 Senate Approvals by Correspondence To note the approved Senate business conducted by circulation. 7.2 Senate Approvals by Chair’s Action: Conferment of Awards 2019/20 by the President on behalf of Senate To note Chair’s action taken. 7.3 Senate Approvals by Chair’s Action: Academic Year Structure 2020/21 To note Chair’s action taken. 7.4 Senate Approvals by Chair’s Action: Policies To note Chair’s action taken to approve editorial changes to the following Senate Policies: Code of Practice for Student Representation Policy Academic Integrity and Misconduct Policy Student Harassment and Bullying Policy Student Sexual Misconduct Policy Student Contact with Teaching Staff Policy	7.1 Verbal 7.2 Open 7.3 Open 7.4 Verbal	Chair
*8	Membership 8.1 Senate Membership 2020/21 To note the Senate Membership List for 2020/21. 8.2 Chairs & Deputy Chairs of Board of Studies 2020/21 To note the Deans who will act as Chairs of Boards of Studies and to approve	Open	Chair
*9	Senate Calendar To note the annual calendar for Senate business.	Open	Chair
*10	Students’ Union Standing Report To note and discuss issues brought forward by the Students’ Union.	Open	SU President
Item number	Part Two – Major Items for Discussion	Paper¹	Main Speaker(s)
*11	Proposals/reports to Senate from Education & Student Committee 11.1 Education & Student Committee Update To receive a verbal update. 11.2 Student Survey Reports: NSS analysis 2020 and action planning 2020-21 To discuss and endorse the actions plans outlined in the paper 11.3 Student Survey Reports: PTES 2020 Headlines To note the report.	11.1 Verbal 11.2 Restricted 11.3 Restricted	DP&P
*12	Proposals/reports to Senate from Educational Quality Committee 12.1 Annual Assurance Report to Council: Approach and Timeline To note the proposed approach and timeline for the 2019/20 report.	Open	DP&P / DSAS
*13	Proposals/reports to Senate from Academic Governance Committee 13.1 Recommendation for the Award of Professor Emeritus To consider the nomination and approve the recommendation for the award. 13.2 Programme Regulations School of Health Sciences – proposed updates for 2020/21 To consider and approve the proposed changes in relation to SHS. 13.3 Honorary Visiting Professor Guidance To approve the guidance. 13.4 Senate’s Committees: Vacancies To note the vacancies.	13.1 Closed 13.2 Open 13.3 Open 13.4 Verbal	Chair AGC
*14	Proposals/reports to Senate from Research & Enterprise Committee 14.1 REF Update To receive a verbal update.		VP(R&E)
*15	Admissions Policy and Fee Assessment Policy To note the revised Policy.	Closed	DP&P
Item number	Part Three – Other Items for Discussion	Paper¹	Main Speaker(s)
*16	Reports from Sub-Committees and Executive Advisory Committees 16.1 Boards of Studies Minutes To note the minutes and consider any matters of concern. 16.2 Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee To receive a verbal update and consider any matters of concern.	16.1 Part Closed 16.2 Verbal	16.1 BoS Chairs 16.2 Chairs of Committees
*17	Postgraduate Research: Programme Delivery 2020-21 To note actions taken as outlined in the report.	Open	Doctoral College Chair
*18	Research Integrity Report To consider the report.	Open	VP(R&E)
*19	Unistats Return 2020/21 submission to HESA To note the report and publication of the return to HESA.	Closed	DP&P
*20	Undergraduate Admissions Summary for 2020/21 To consider the report.	Closed	DP&P
Item number	Part Four – Items for Information	Paper¹	Main Speaker(s)
21	Minutes for Information To note minutes from the following meetings: 21.1 Council 21.2 Academic Governance Committee 21.3 Educational Quality Committee	Open	21.1 Chair 21.2 Chair AGC 21.3 Chair EQC
Item number	Part Five – Concluding Items	Paper¹	Main Speaker(s)
*22	Freedom of Information Review To identify any changes to the open/restricted/closed classification of papers from this meeting.	Verbal	Chair
23	Any Other Business To note any other business.	Verbal	Chair

Dr William Jordan
College Secretary William.

Jordan@city.ac.uk

¹City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the
approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers,
with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the
Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using
a password.

The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely
published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web.
The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of
Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will
not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat
“Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the
classification of papers on the agenda at the meeting at which they are considered.

²Discussion will be limited to starred items only. Members are asked to give advance notice of a wish to star an item not starred on
this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited
to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the
meeting