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  6. 2020-2021
  7. Meeting no. 298 - 09-12-20

Meeting no. 298 - 09-12-20


Meeting to be held on Wednesday 9th December 2020 from 2pm to 5pm

Via Microsoft Teams


Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Download the agenda

Note: Papers marked 'Closed' are only accessible via a City, University of London staff log in.

Item number Part One – Preliminary Items Paper1 Main Speaker(s)
To note apologies received for the meeting.
Verbal Chair
*2 Highlighted Items
To agree the highlighted (*) items as the main items of business for the meeting2.
Verbal Chair
*3 Minutes
To agree the minutes of the meeting held on 7th October 2020.
Open Chair

Matters Arising

4.1 Items 1, 3, 12 & 14: Doctoral College Updates
To receive a verbal update on the matters arising being taken forward by the Doctoral College.

4.2 Item 11: Matters Arising (Academic Year Structure)
To consider the paper and approve the Term 1 dates for 2021/22.

4.3 Item 20: Items Brought Forward by Chair (IT Update)
To receive an update on IT issues identified at the October meeting of Senate.

4.4 To note any other matters arising not covered elsewhere on the Agenda.

4.1 Verbal

4.2  Open

4.3 Verbal

4.4 Open

4.1 Chair of Doctoral College



4.4 Chair
*5 Conflicts of Interest
To note any members’ conflicts of interest pertaining to this meeting’s business.
Verbal Chair
*6 Terms of Reference and Governance Regulations
To note the terms of reference of Senate and the regulations relating to Senate.
Open Chair

Items Specially Brought Forward by the Chair
To consider any issues brought forward by the Chair.

7.1 Senate Approvals by Correspondence
To note the approved Senate business conducted by circulation.

7.2 Senate Approvals by Chair’s Action: Conferment of Awards 2019/20 by the President on behalf of Senate
To note Chair’s action taken.

7.3 Nominations for Chairs of Assessment Boards 2020/21
To consider the report and approve the nominations.

7.4 Staff Eligible to sit on final stage Institutional-level Panels
To consider the paper and approve the nominations.

7.1 Verbal

7.2 Open

7.3 Open

7.4 Open

7.1 Chair

7.2 DP&P

7.3 DP&P

7.4 DP&Ps

*8 Senate Calendar
To note the annual calendar for Senate business.
Open Chair
*9 Students’ Union Reports

9.1 Students’ Union Standing Report
To consider and discuss issues brought forward by the SU.

9.2 Student Check-In Report
To discuss the paper.

9.3 Students’ Union No Detriment Paper
To consider the paper.
Open 9.1 SU President

9.2 SU President

9.3 SU President / SU VP Education
Part Two – Major Items for Discussion or Approval
Student Survey Reports

10.1 Student Experience 2020/21
To consider the report.

10.2 NSS Schools Action Plans Update
To note the report.

10.3 Elected Senator Ideas & Feedback
To consider the issues outlined in the paper.

10.4 Review of Your Voice 1 and Your Voice 2
To consider the paper.

10.1 Open

10.2 Open

10.3 To Follow

10.4 Open

10.1 DP&P

10.2 DP&P

10.3 SES

10.4 DP&P

Annual Assurance Report to Council
To recommend the report to Council.
Open DP&P
Personal Tutoring Internal Audit
To consider the report and recommendations
Open DP&P/ Director IA
Proposals/reports to Senate from Academic Governance Committee

13.1 Internal Audit Recommendations: Board of Studies’ Terms of Reference
To consider and approve the proposed changes to Regulation 3.

13.2 Assessment Regulation 19: Minor Updates (SMCSE)
To consider and approve the proposed changes.

13.3 Regulation 21B: Student Appeals (Research Programmes at Validated Institutions)
To consider and approve the proposed changes.
Open Chair AGC
Proposals/reports to Senate from Educational Quality Committee

14.1 Periodic Review Annual Report 2019/20
To consider the report and note actions being taken forward.

14.2 Programme Re-Designs 2020/21 and Programme Suspensions 2020/21
To note the report.

14.3 Degree Outcomes Statement 2018/19
To approve the Degree Outcomes Statement.
Open DP&P
Research Updates

15.1 REF Status Report
To consider the report.

15.2 Research Integrity Report
To note the report.
15.1 Verbal

15.2 Open
Part Three – Other Items for Discussion
KPI & PI Update
To consider the report.
Closed VP(S&P)
Overview of Assessment Board Operations 2019/20
To consider the report and approve the recommendations.
Restricted DP&P
Outstanding External Examiner Appointments
To note the report and to request actions by BoS to address remaining appointments.
Open DP&P
Reports from Sub-Committees and Executive Advisory Committees

19.1 Boards of Studies Minutes
To note the minutes and consider any matters of concern.

19.2 Reports from the Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Education and Student Committee, Collaborative Provision Committee
To receive a verbal update and consider any matters of concern.
19.1 Part Closed

19.2 Verbal
19.1 DP&P / DSAS

19.2 Chairs of Committees
Part Four – Items for Information
20 The Times & Sunday Times Good University Guide
To note the report.
Closed VP(S&P)
21 Times Higher Education World University Rankings
To note the rankings.
Closed VP(S&P)
22 Honorary Visiting Professors
To note the appointments and reappointments of Honorary Visiting Professors approved by Chair’s action.
Open Governance Team
23 Minutes for Information
To note minutes from the following meetings:

23.1 Council
23.2 Academic Governance Committee
23.3 Educational Quality Committee
23.4 Education and Student Committee
23.5 Collaborative Provision Committee
23.6 Senate Research Ethics Committee
23.7 Research & Enterprise Committee
Open 23.1 Chair
23.2 Chair AGC
23.3 Chair EQC
23.4 Chair ESC
23.5 Chair CPC
23.6 Chair SREC
23.7 Chair R&E
Part Five – Concluding Items
*24 Freedom of Information Review
To identify any changes to the open/restricted/closed classification of papers from this meeting.
Verbal Chair
*25 Any Other Business
To note any other business.
Verbal Chair

Dr William Jordan,
College Secretary


1City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using a password. The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web. The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.

2Discussion will be limited to starred items only. Members are asked to give advance notice of a wish to star an item not starred on this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting