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  6. 2019-2020
  7. Meeting no. 295 - 08-07-20

Meeting no. 295 - 08-07-20


Meeting to be held on Wednesday 8th July 2020 from 2pm to 5pm

Via Microsoft Teams

Agenda (PDF)

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Item number & typePart One – Preliminary ItemsPaper1Main Speaker(s)
To note apologies received for the meeting.
*2Highlighted Items
To agree the highlighted (*) items as the main items of business for the meeting2.
To agree the minutes of the meeting held on 13th May 2020.
*4Matters Arising

4.1 Item 6– Matters Arising: Count Me In: Student Attendance Policy
To note the update.

4.2 Item 13 – Matters Arising: Academic Year Structure
To note the update.

4.3 To note any other matters arising not covered elsewhere on the Agenda.
4.1 DSAS

4.2 DSAS

4.3 Chair
*5Conflicts of Interest
To note any members’ conflicts of interest pertaining to this meeting’s business.
6Terms of Reference and Governance Regulations
To note the terms of reference of Senate and the regulations relating to Senate.
*7Items Specially Brought Forward by the Chair
To consider any issues brought forward by the Chair.
8Senate Calendar
To note the annual calendar for Senate business.
*9Students’ Union Reports

9.1 Students’ Union Standing Report
To note and discuss issues brought forward by the Students’ Union.

9.2 Programme Representation Paper
To note the report and discuss the recommendations.
Item number & typePart Two – Major Items for Approval and/or DiscussionPaper1Main Speaker(s)
*10Updates/Reports to Senate in relation to Covid-19 Pandemic

10.1 Framework for Managing the impact of Covid-19 on Academic quality
To note the update

10.2 Contingency Senate Regulations for Assessment and Conferment of Awards 2019/20
To note action taken.

10.3 Delivery of Educational Offer and Student Experience 2020/21
To note the paper.

10.4 Managing Senate Business Out of Session
To consider paper
10.1 Closed

10.2 Open

10.3 Closed

10.4 Open
10.1 DP&P

10.2 DP&P

10.3 DP&P

10.4 College Secretary
*11Proposals/reports to Senate from Academic Governance

11.1 Assessment Regulation 19 and Programme Regulations – proposed updates for 2020/21
(i) To approve the proposed Programme Regulations detailed in Part 1 of this paper
(ii) To approve proposed updates to the Senate Regulations detailed in Part 2 of this paper

11.2 Recommendation for the Award of Professor Emeritus
To consider the nomination and approve the recommendations for the award.

11.3 Chair and Deputy Chair of SREC
To consider the nomination and approve the position.
11.1 Open

11.2 Closed

11.3 Closed
11.1 Chair AGC /

11.2 Chair AGC

11.3 Chair AGC
*12Proposals/reports to Senate from Educational Quality Committee

12.1 Lecture Capture Policy Consultation Update
To note the paper and discuss the draft policy.

12.2 Proposed Approach to Annual Programme Evaluations 19/20
To note the proposals.

12.3 Ammendments to approved Teaching and Assessment Types
To approve the recommendations.

12.4 New Approach to Partnership Approval
To approve the proposals.
*13Proposals/reports to Senate from Research & Enterprise Committee

13.1 REF Update
To receive the report.
Item number & typePart Three – Other Items for discussionPaper1Main Speaker(s)
*14Assessment Feedback Turnaround Times Report
To consider the report.
*15UPAC Schedule
To note UPAC dates.
*16Student Survey Headlines
To note the response rates, headlines and schedule.
*17Student Case Activity 2019
To consider the report.
*18Internal Audit Reports

To note the Final Internal Audit Reports for:
18.1 Performance Indicator Review – Progression
18.2 External Examiners
18.3 BoS
RestrictedDP&P/Chair AGC
*19Reports from Sub-Committees and Executive Advisory

19.1 Boards of Studies Minutes
To note the minutes and consider any matters of concern.

19.2 Reports from the Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee
To receive a verbal update and consider any matters of concern.
Verbal19.1 BoS Chairs

19.2 Committee
*20Appointment of President
To receive the update.
VerbalCollege Secretary
Item number & typePart Four – Items for InformationPaper1Main Speaker(s)
21Minutes for Information

To note minutes from the following meetings:

21.1 Senate Committees
21.1.1 Educational Quality Committee
21.1.2 Academic Governance Committee
21.1.3 Senate Research Ethics Committee: minutes from April, minutes from May
21.1.4 Collaborative Provision Committee

21.2 BoS Minutes

21.1 Open

21.2 Part Closed

21.1.1 Chair

21.1.2 EQC

21.1.3 Chair AGC

21.1.4 Chair SREC

21.1.5 Chair CPC

21.2 Chairs BoS

22Honorary Visiting Professors
To note the appointments and re-appointments of Honorary Visiting Professors approved by Chair’s action.
Item number & typePart Five – Concluding ItemsPaper1Main Speaker(s)
*23Freedom of Information Review
To identify any changes to the open/restricted/closed classification of papers from this meeting.
24Any Other Business
To note any other business.

Date of Next Meeting: 7th October 2020 from 2.00pm to 5.00pm.

Dr William Jordan
College Secretary William.Jordan@city.ac.uk

1 City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the
approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers,
with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the
Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using
a password. The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely
published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web.
The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of
Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will
not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat
“Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the
classification of papers on the agenda at the meeting at which they are considered.

2 Discussion will be limited to starred items only. Members are asked to give advance notice of a wish to star an item not starred on
this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited
to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the