Meeting no. 290 - 10-7-19

SENATE

Meeting to be held on Wednesday 10th July 2019 from 2pm to 5pm in the Convocation Suite

AGENDA

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Note: Papers marked 'Restricted' are only accessible via a City, University of London staff log in.

Part One - Preliminary		Paper1	Main Speaker(s)
1 2.00pm*	Apologies To note apologies received for the meeting.	Verbal	Chair
*2	Highlighted Items To agree the highlighted* items as the main items of business for the meeting2.	Verbal	Chair
*3	Minutes To agree the minutes of the meeting held on 15th May 2019.	Open	Chair
*4	Matters arising
4.1	Item 4 – Innovation Refurbishment Arrangements To receive an update on the Library Project.	Open	Director Library Services
4.2	Item 19 – Sebastian Street Project To receive an update on the report.	Open	DIA
4.3	Item 21 - Senate Calendar To receive an update on personal tutoring policy / integrated student support timeline.	Verbal	DP&P
4.4	Item 28 & 29 – Prevent Duty Compliance To receive an update from S&AS.	Verbal	Assistant Director S&SA
4.5	To note any other matters arising not covered elsewhere on the agenda.	Verbal	Chair
*5	Conflicts of Interest To note any members’ conflicts of interest pertaining to this meeting’s business.	Verbal	Chair
*6	Terms of Reference and Governance Regulations To note the terms of reference of Senate and the regulations relating to Senate.	Open	Chair
*7	Items Specially Brought Forward by the Chair To consider any issues brought forward by the Chair.	Verbal	Chair
*8	Senate Calendar To note the calendar for Senate business and to note that discussions regarding the calendar for 2019/20 will take place during the summer.	Open	Chair
*9 2.20pm	Students’ Union Standing Reports
9.1	Students’ Union Senate Report – June 2019 To note and discuss issues brought forward by the Students’ Union.	Open	SU President
9.2	Graduate Students who Teach To receive the results of the survey on the new GTA arrangements.	Open	SU President
9.3	Students’ Union Programme Representative Report To receive the report.	To Follow	SU President
Part Two - Presentation		Paper	Main Speaker(s)
*10 2.35pm	Undergraduate Annual Programme Evaluation - Internationalisation in the Curriculum Thematic Review To note the paper.	Open / Presentation	VP (Int) / Academic Director Int
Part Three - Major Items for Discussion		Paper	Main Speaker(s)
*11 2.55pm	Proposals/reports to Senate from Academic Governance Committee
11.1	Doctoral College Board of Studies To note the proposed establishment of a Doctoral College Board of Studies.	Open	VP (R&E)
11.2	Proposal for Interim Senate Research Ethics Committee Chair and Deputy Chair 2019/20 To approve the appointment of Interim Chair and Deputy Chair for the academic year 2019/20.	Open	Chair SREC
11.3	Proposed Amendments to Senate Regulation 4 – Senate’s Committees To approve the revisions to relating to the Chair of AGC; and the revised status and Terms of Reference of the Research and Enterprise Committee.	Open	College Secretary
11.4	Proposed Amendments to Regulation 19 – Assessment To approve minor updates to the Regulation for 2019/20.	Open	DP&P
11.5	Proposed Amendments to Regulation 19 – Assessment - Programme Regulations To approve revisions to the Programme Regulations for 2019/20.	Open	DP&P
11.6	Proposed Amendments to the Appeals Regulations – Senate Regulation 20, 20b, 21, 21b To approve the amendments to the Appeals Regulations.	Open	DP&P
11.7	Revisions to Senate Regulation 25 - Physical Format, Binding and Retention of Theses To approve the revisions to Physical Format, Binding and Retention of Theses Regulation.	Open	Directory Library Services
11.8	Recommendation for the Award of Professor Emeritus To consider the nomination and approve the recommendation for the award.	Restricted	Chair AGC
11.9	Senate Effectiveness To receive an update.	Open	College Secretary
*12 3.15pm	Proposals/reports to Senate from Research and Enterprise Committee
12.1	Annual Research and Enterprise Report To receive an update.	Open	VP (R&E) VP
12.2	REF Update To receive an update on REF preparations	Verbal	(R&E)
*13	Proposals/Reports to Senate from City Graduate School
13.1	Postgraduate Research Learning Outcomes To endorse the actions proposed by City Graduate School Committee to improve completion rates.	Restricted	Dean Grad School
13.2	Graduate Teaching Assistants To approve the amended Policy and the Equality Impact Assessment.	Open	Dean Grad School
13.3	Viva Voce or Oral Examination Policy: Use of Videoconferencing To approve the amended Policy and the Guidance Note on the use of Videoconferencing.	Open	Dean Grad School
13.4	Audio Recording of Research Degree Viva Voce Examinations To approve the recommendations.	Open	Dean Grad School
*14	Proposals/Reports to Senate from Educational Quality Committee
14.1	Academic Integrity and Misconduct Policy To consider the proposed revisions to the Policy.	Open	DP&P
14.2	University Admissions Policy: Fraudulent Applications To approve the Policy.	Open	DP&P
14.3	Review of External Examiners’ Annual Reports 2017/18 To note the report and approve the recommendations.	Restricted	DP&P
14.4	Report on Student Case Activity in 2018 To note the report.	Restricted	DP&P
14.5	Count Me In: Taught Student Attendance Policy To approve the draft Policy.	Open	DP&P
14.6	Academic Year Structure Review Outcomes and Proposed 2020/21 - 2022/23 Structure To approve the academic year structure to operate from 2020/21 to 2022/23.	Open	DP&P
14.7	Module Evaluation Process Review Update To receive an update.	Open	DP&P
14.8	Internal Audit Reports To note the Final Internal Audit Reports for: UKVI Student Appeals Admissions Assessment Boards	Open	Chair EQC
*15 4.10pm	Reports from Sub-Committees and Executive Advisory Committees
15.1	Board of Studies Minutes To note the minutes and consider any matters of concern	Part restricted	BoS Chairs
15.2	Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee To receive a verbal update and consider any matters of concern.	Verbal	Committee Chairs
Part Four – Other Items for discussion		Paper	Main Speaker(s)
*16 4.15pm	Graduate Students who Teach – LEaD Training Module To receive an update on the effectiveness of the training module and the enhanced training pilot.	Open	DLEaD
*17 4.20pm	Update to the Student Bullying and Harassment Policy To note the proposed change and recommended actions.	Open	DP&P
*18 4.25pm	Update Report for Student Experience Committees To note the update to Student Experience Committees.	Open	DP&P
*19 4.30pm	Student Survey Activity To note the report.	Restricted	DP&P
*20 4.35pm	University Programme Approval Committee (UPAC) Schedule 2019/20 To note the UPAC dates for 2019/20 and the deadlines for receipt of papers.	Open	DP&P
*21 4.40pm	Assessment Feedback Turnaround Times Report – 2018/19 Autumn Term To note the report.	Restricted	Assistant Director S&AS
*22 4.45pm	Annual Programme Evaluation (APE) Postgraduate Taught and Postgraduate Research Programmes Report 2017/18 To approve the 2017/18 PGT and PGR Report.	Open	DP&P
*23 4.50pm	Register of Collaborative Provision 2018/19 To note the Register of Collaborative Provision 2018/19.	Open	Chair CPC
Part Five – Items for Information		Paper	Main Speaker(s)
24	Minutes for Information To note minutes from the following meetings:
24.1	Council	Part Restricted	Chair
24.2	Senate Committees
24.2.1	Educational Quality Committee	Open	Chair EQC
24.2.2	Senate Research Ethics Committee	Open	Chair SREC
24.2.3	Academic Governance Committee	Open	Chair AGC
24.3	Executive Advisory Committees
24.3.1	Research and Enterprise Committee	Open	VP (R&E)
24.3.2	Graduate School Committee	Open	Dean Grad School
25	Honorary Visiting Professors To note the appointments and reappointments of Honorary Visiting Professors approved by Chair’s action.	Open	Chair
Part Six – Concluding Items		Paper	Main Speaker(s)
*26	Freedom of Information Review To identify any changes to the open/restricted/closed classification of papers from this meeting.	Open	Chair
27	Any Other Business To note any other business.	Open	Chair

Date of Next Meeting
16th October 2019 from 2.00pm to 5.00pm.

Dr William Jordan
College Secretary William.Jordan@city.ac.uk

1 City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using a password. The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web. The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.

2 Discussion will be limited to starred items only. Members are asked to give advance notice of a wish to star an item not starred on this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting.