About City

  1. About City
  2. Governance and leadership
  3. Council, Senate & committees
  4. Academic Committees
  5. Senate
  6. 2018-2019
  7. Meeting no. 290 - 10-7-19

Meeting no. 290 - 10-7-19

SENATE

Meeting to be held on Wednesday 10th July 2019 from 2pm to 5pm in the Convocation Suite

AGENDA

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Note: Papers marked 'Restricted' are only accessible via a City, University of London staff log in.

Part One - PreliminaryPaper1 Main Speaker(s)
*1
2.00pm

Apologies
To note apologies received for the meeting.

Verbal Chair
*2

Highlighted Items
To agree the highlighted* items as the main items of business for the meeting2.

Verbal Chair
*3

Minutes
To agree the minutes of the meeting held on 15th May 2019.

Open Chair
*4Matters arising
4.1

Item 4 – Innovation Refurbishment Arrangements To receive an update on the Library Project.

Open Director Library Services
4.2

Item 19 – Sebastian Street Project To receive an update on the report.

Open DIA
4.3

Item 21 - Senate Calendar To receive an update on personal tutoring policy / integrated student support timeline.

Verbal DP&P
4.4

Item 28 & 29 – Prevent Duty Compliance To receive an update from S&AS.

Verbal Assistant Director S&SA
4.5 To note any other matters arising not covered elsewhere on the agenda. Verbal Chair
*5

Conflicts of Interest
To note any members’ conflicts of interest pertaining to this meeting’s business.

Verbal Chair
*6

Terms of Reference and Governance Regulations
To note the terms of reference of Senate and the regulations relating to Senate.

Open Chair
*7

Items Specially Brought Forward by the Chair
To consider any issues brought forward by the Chair.

Verbal Chair
*8

Senate Calendar
To note the calendar for Senate business and to note that discussions regarding the calendar for 2019/20 will take place during the summer.

Open Chair
*9
2.20pm
Students’ Union Standing Reports
9.1

Students’ Union Senate Report – June 2019
To note and discuss issues brought forward by the Students’ Union.

Open SU President
9.2

Graduate Students who Teach
To receive the results of the survey on the new GTA arrangements.

Open SU President
9.3

Students’ Union Programme Representative Report
To receive the report.

To Follow SU President
Part Two - PresentationPaper Main Speaker(s)
*10
2.35pm

Undergraduate Annual Programme Evaluation - Internationalisation in the Curriculum Thematic Review
To note the paper.

Open / Presentation VP (Int) / Academic Director Int
Part Three - Major Items for DiscussionPaper Main Speaker(s)
*11
2.55pm

Proposals/reports to Senate from Academic Governance Committee

11.1

Doctoral College Board of Studies
To note the proposed establishment of a Doctoral College Board of Studies.

Open VP (R&E)
11.2

Proposal for Interim Senate Research Ethics Committee Chair and Deputy Chair 2019/20
To approve the appointment of Interim Chair and Deputy Chair for the academic year 2019/20.

Open Chair SREC
11.3

Proposed Amendments to Senate Regulation 4 – Senate’s Committees
To approve the revisions to relating to the Chair of AGC;  and the revised status and Terms of Reference of the Research and Enterprise Committee.

Open College Secretary
11.4

Proposed Amendments to Regulation 19 – Assessment
To approve minor updates to the Regulation for 2019/20.

Open DP&P
11.5

Proposed Amendments to Regulation 19 – Assessment - Programme Regulations
To approve revisions to the Programme Regulations for 2019/20.

Open DP&P
11.6

Proposed Amendments to the Appeals Regulations – Senate Regulation 20, 20b, 21, 21b
To approve the amendments to the Appeals Regulations.

Open DP&P
11.7

Revisions to Senate Regulation 25 - Physical Format, Binding and Retention of Theses
To approve the revisions to Physical Format, Binding and Retention of Theses Regulation.

Open Directory Library Services
11.8

Recommendation for the Award of Professor Emeritus
To consider the nomination and approve the recommendation for the award.

Restricted Chair AGC
11.9

Senate Effectiveness
To receive an update.

Open College Secretary
*12
3.15pm

Proposals/reports to Senate from Research and Enterprise Committee

12.1

Annual Research and Enterprise Report
To receive an update.

Open VP (R&E) VP
12.2

REF Update
To receive an update on REF preparations

Verbal (R&E)
*13

Proposals/Reports to Senate from City Graduate School

13.1

Postgraduate Research Learning Outcomes
To endorse the actions proposed by City Graduate School Committee to improve completion rates.

Restricted Dean Grad School
13.2

Graduate Teaching Assistants
To approve the amended Policy and the Equality Impact Assessment.

Open Dean Grad School
13.3

Viva Voce or Oral Examination Policy: Use of Videoconferencing
To approve the amended Policy and the Guidance Note on the use of Videoconferencing.

Open Dean Grad School
13.4

Audio Recording of Research Degree Viva Voce Examinations
To approve the recommendations.

Open Dean Grad School
*14

Proposals/Reports to Senate from Educational Quality Committee

14.1

Academic Integrity and Misconduct Policy
To consider the proposed revisions to the Policy.

Open DP&P
14.2

University Admissions Policy: Fraudulent Applications
To approve the Policy.

Open DP&P
14.3

Review of External Examiners’ Annual Reports
2017/18
To note the report and approve the recommendations.

Restricted

DP&P
14.4

Report on Student Case Activity in 2018
To note the report.

Restricted

DP&P
14.5

Count Me In: Taught Student Attendance Policy
To approve the draft Policy.

Open DP&P
14.6

Academic Year Structure Review Outcomes and Proposed 2020/21 - 2022/23 Structure
To approve the academic year structure to operate from 2020/21 to 2022/23.

Open DP&P
14.7

Module Evaluation Process Review Update
To receive an update.

Open DP&P
14.8

Internal Audit Reports
To note the Final Internal Audit Reports for:

  • UKVI
  • Student Appeals
  • Admissions
  • Assessment Boards
Open Chair EQC
*15
4.10pm
Reports from Sub-Committees and Executive Advisory Committees
15.1

Board of Studies Minutes
To note the minutes and consider any matters of concern

Part restricted BoS Chairs
15.2

Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee
To receive a verbal update and consider any matters of concern.

Verbal Committee Chairs

Part Four – Other Items for discussion

Paper Main Speaker(s)
*16
4.15pm

Graduate Students who Teach – LEaD Training Module
To receive an update on the effectiveness of the training module and the enhanced training pilot.

Open

DLEaD

*17
4.20pm

Update to the Student Bullying and Harassment Policy
To note the proposed change and recommended actions.

Open

DP&P

*18
4.25pm

Update Report for Student Experience Committees
To note the update to Student Experience Committees.

Open

DP&P

*19
4.30pm

Student Survey Activity
To note the report.

Restricted

DP&P

*20
4.35pm

University Programme Approval Committee (UPAC) Schedule 2019/20
To note the UPAC dates for 2019/20 and the deadlines for receipt of papers.

Open

DP&P

*21
4.40pm

Assessment Feedback Turnaround Times Report – 2018/19 Autumn Term
To note the report.

Restricted Assistant Director S&AS
*22
4.45pm

Annual Programme Evaluation (APE) Postgraduate Taught and Postgraduate Research Programmes Report 2017/18
To approve the 2017/18 PGT and PGR Report.

Open

DP&P
*23
4.50pm

Register of Collaborative Provision 2018/19
To note the Register of Collaborative Provision 2018/19.

Open

Chair CPC

Part Five – Items for Information

Paper Main Speaker(s)
24

Minutes for Information
To note minutes from the following meetings:

24.1

Council

Part Restricted Chair
24.2

Senate Committees

24.2.1

Educational Quality Committee

Open Chair EQC
24.2.2

Senate Research Ethics Committee

Open Chair SREC
24.2.3

Academic Governance Committee

Open Chair AGC
24.3

Executive Advisory Committees

24.3.1

Research and Enterprise Committee

Open VP (R&E)
24.3.2

Graduate School Committee

Open Dean Grad School
25

Honorary Visiting Professors
To note the appointments and reappointments of Honorary Visiting Professors approved by Chair’s action.

Open Chair

Part Six – Concluding Items

Paper Main Speaker(s)
*26

Freedom of Information Review
To identify any changes to the open/restricted/closed classification of papers from this meeting.

Open Chair
27

Any Other Business
To note any other business.

Open Chair

Date of Next Meeting
16th October 2019 from 2.00pm to 5.00pm.


Dr William Jordan
College Secretary    William.Jordan@city.ac.uk


1 City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. “Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the discussion at the Council meeting. “Open” Senate papers are published on the web and “Restricted” papers are also available to staff via the web using a password. The agenda, papers and minutes for the other Committees of Council and Sub-Committees of Senate are not routinely published on the web or Staff Hub, with the exception of the open minutes of Remuneration Committee which are published on the web. The classification of papers as “Open”, “Restricted” and “Closed” has been determined in the light of the provision of the Freedom of Information Act. “Open” papers will normally be made available to a member of the public lodging an FOI request. “Closed” papers will not normally be made available. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not share or discuss them with anyone other than City staff. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.

2 Discussion will be limited to starred items only.  Members are asked to give advance notice of a wish to star an item not starred on this agenda. Recommendations included in papers not starred and thus not discussed will be taken as approved. Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting.