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  2. Governance and leadership
  3. Council, Senate and committees
  4. Academic Committees
  5. Senate
  6. 2018-2019
  7. Meeting no. 288 - 13-3-19

Meeting no. 288 - 13-3-19


Wednesday 13th March 2019 from 2pm to 5pm in the Northampton Suite

* 1: A meeting of Senators to discuss Athena SWAN will take place 

in the Northampton Suite at 2.00-2.30pm. All members of Senate are invited to attend.

* 2: Senate will meet at 2.30pm-5.00pm, following the Athena SWAN discussion.

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting.Please notify the Governance team if you wish to star an item.

Part One – Preliminary Items


Main Speaker(s)

To note the apologies for the meeting

Highlighted Items

To agree the highlighted (*) items as the main items of business for the meeting2





To agree the minutes of the meeting held on 12th December 2018




Matters Arising

4.1 Action 4 - Gender Reporting of External Examiners

To receive an update


To receive an update on the Internal Audit

Open DIA
To receive an update
OpenDean Grad School
4.4 Action 22 - KPI/PI Review
To receive an update
 4.5 To note any other matters arising not covered VerbalChair
Conflicts of Interest
To note any members' conflicts of interest pertaining to this meeting's business

Terms of Reference and Governance Regulations

To note the terms of reference of Senate and the regulations relating to Senate

*7Items Specially Brought Forward by the Chair  
7.1 Honorary Medical Adviser
To note the appointment of Dr Christine Rajah as Honorary Medical Adviser for 3 years by Chair's Action

7.2 Programme Regulations for MA Academic Practice

To note Programme Regulation for LEaD approved by Chair's action

Open Chair/Chair EQC
 7.3 To consider any other issues brought forward by the Chair Verbal Chair
To note the annual calendar for Senate business

Students' Union Standing Report

To note and discuss issues brought forward by the Students' Union

OpenSU President
 Part Two - Major Items for Discussion  
Proposals/reports to Senate from Academic Governance Committee  
To consider and recommend to Council proposed revisions to Ordinance C1 Senate
OpenChair AGC
To consider and approve Terms of Reference

10.3 Recommendation for the Award of Professor Emeritus

To consider the nomination and approve the recommendation for the award

ClosedChair AGC
Reports to Senate from City Graduate School   

11.1 Graduate Teaching Assistants

To approve the updated policy/guidance

Open Dean Grad School
Proposals to Senate from Educational Quality Committee  
To consider the paper and recommended actions
To note the report
To note the report
Reports from Sub-Committees and Executive Advisory Committees  

To note the minutes and consider any matters of concern

Part closedBoS Chairs

13.2 Reports from the Graduate School, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee

To receive a verbal update and consider any matters of concern

VerbalCommittee Chairs
 Part Three - Other Items for discussion   

Interdisciplinary Centres

To note proposals being developed for the creation of an Interdisciplinary Centre in Cyber Security


Sabbatical Leave Monitoring

To note the amended Interim report from CLS

Restricted VP(R&E)

Cover sheets for Senate papers from Education and Student Committee, Educational Quality Committee and Graduate School Committee

To consider the introduction of revised cover sheets for papers for these Committees

OpenCollege Secretary
 Part Four - Items for Information   
Minutes for Information
To note minutes from the following meetings
 17.1 CouncilPart ClosedChair

17.2 Senate Committees

 17.2.1 Educational Quality CommitteeOpenChair EQC
 17.2.2 Academic Governance CommitteeOpenChair AGC
 17.2.3 Senate Research Ethics CommitteeOpenChair SREC

17.3 Executive Advisory Committees

 17.3.1 Education and Student CommitteeOpenDP&P
 17.3.2 Graduate School CommitteeOpenDean Grad School

Honorary Visiting Professors

To note the appointments and reappointments of Honorary Visiting Professors approved by Chair's action

 Part Five - Concluding Items   
Freedom of Information Review
To identify any changes to open/restricted/closed classification of papers from this meeting

Any Other Business

To note any other business


Date of Next Meeting

15th May 2019 from 2.00-5.00pm


Dr William Jordan

College Secretary William.Jordan@city.ac.uk

City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. Their agendas are also published on the web, if possible, in advance of the meeting. The Council minutes can only be agreed at the next meeting of Council.

“Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the circulation of the Council meeting highlights to all staff via email.

“Open” Senate papers are published on the web and “Restricted” and “Closed” papers are available to staff via the web using a password. The agenda, papers and minutes for the other Sub-Committees of Council are not published on the website or Staff Hub.

“Restricted” and “Closed” papers are exempt under the Freedom of Information Act and will not be made available to a member of the public making an FOI request. Staff will have access to the “Restricted” papers of Counciland Senate. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not to share or discuss them with anyone other than City, University of London staff. “Open” papers will normally be made available to anyone lodging an FOI request.Papers may be “partly closed”or “partly restricted” and the open and closed/restricted elements are treatedseparately from one anotherfollowing the processesfor each type of paper laid out here. The Committee may change the classification of papers on the agendaat the meeting at which they are considered.