Meeting no. 286 - 17-10-18

Meeting No. 286

SENATE

Wednesday 17 October 2018

2pm - 5pm

Northampton Suite

Governance Team

City, University of London

Northampton Square

London EC1V 0HB

Tel. 020 7040 8496

www.city.ac.uk/about/governance

AGENDA

Members are invited to raise questions of details with the details with the speakers specified for a paper, ahead of the meeting, with a view to improving the effectiveness of the meeting. Please notify the Governance Team if you wish to star an item.

Part One - Preliminary		Paper¹	Main speaker(s)
1 2.00pm*	Apologies To note apologies received for the meeting	Verbal	Chair
*2	Highlighted Items To agree the highlighted (*) items as the main items of business for the meeting².	Verbal	Chair
*3	Minutes To agree the minutes of the meeting held on 11^th July 2018	Open	Chair
*4	Matters Arising
4.1	Item 6 - To receive an update on implementation of the Research Students Who Teach Policy	Verbal	College Secretary
4.2	Item 21 - To receive an update on Innovation Refurbishment Arrangements	Open	Chair BoS Law
4.3	To note any other matters arising not covered elsewhere on the Agenda	Verbal	Chair
*5	Conflicts of Interest To note any members' conflicts of interest pertaining to this meeting's business	Verbal	Chair
*6	Terms of Reference and Governance Regulations To note the terms of reference of Senate and the regulations relating to Senate	Open	Chair
*7	Membership
7.1	Senate Membership List 2018/19 To note the Senate Membership List for 2018/19 and to welcome all new Senators	Open	Chair
7.2	Chairs & Deputy Chairs of Boards of Studies 2018/19 To note the Deans who will act as Chairs of Boards of Studies and to approve the appointment of the Deputy Chairs for 2018/19	Open	Chair
7.3	Deputy Chair of Senate To approve the appointment of Professor Andrew Jones as Deputy Chair of Senate	Verbal	Chair
*8	Items Specifically Brought Forward by the Chair
8.1	TEF Update To receive an update on TEF	Verbal	DP&P
8.2	OfS Registration To note City's registration with OfS including the approval and publication of City's Access and Participation Plan	Verbal	DSAS
*9	Senate Calendar To note the annual calendar for Senate business	Open	Chair
10 2.20pm*	Students' Union Standing Report To note and discuss issues brought forward by the Students' Union	Open	SU President
Part Two - Presentation/Debate Item		Paper¹	Main Speaker(s)
11 2.25pm*	Support for PhD Students To receive a presentation from the VP (R&E)	Restricted	VP (R&E)
Part Three - Major Items for Discussion		Paper¹	Main Speaker(s)
12 2.50pm*	Proposal/reports to Senate from Research & Enterprise Committee
12.1	Research & Enterprise Annual Report 2017/18 To consider the report	Restricted	VP (R&E)
12.2	ARQM2018 To consider the report	Closed	VP (R&E)
13 3.10pm*	Proposal/Reports to Senate from Academic Governance Committee
13.1	Proposed Revisions to Regulation 28 To consider and approve proposed revisions to Regulation 28; Appealing a Decision Made by Senate Research Ethics Committee i) Regulation 28 ii) Regulation 28 Annex B	Open	Chair SREC
13.2	Annual Assurance Report on Quality and Standards to Council To consider and agree to recommend to Council for approval of the Annual Assurance Report to Council	Restricted	DSAS
13.3	Proposed Revisions to Regulation 5B, PARC ToR To approve the proposed changes	Open	Chair AGC/College Secretary
13.4	Internal Audit Report on Senate Effectiveness To receive the Internal Audit Report on Senate	Open	College Secretary
14 3.30pm*	Reports to Senate from City Graduate School To approve the updated guidance	Open	Chair
14.1	PhD by Prior Publication To approve the updated guidance	Open	Chair
14.2	Internal Audit Report on PhD Supervision To note the Internal Audit Report on PhD Supervision	Open	Chair
15 3.50pm*	Proposals/reports to Senate from Educational Quality Committee
15.1	Admissions Policies To approve the revised Admissions Policies, including:	Open	DP&P
15.1(i)	Admissions Policy
15.1(ii)	UG Admissions Policy for applicants under the age of 18
15.1(iii)	Criminal Convictions Policy
15.1(iv)	PG Research Admissions
15.2	Periodic Review Thematic Report To consider the report and recommendations	Open	DP&P
15.3	External Examiners' Annual Reports To consider the report and recommendations	Closed	DP&P
16 4.10pm*	Proposal/ report to Senate from the Education & Student Committee
16.1	Education & Student Strategy 2016/21 To note the refreshed Education & Student Strategy	Open	DP&P
16.2	Student Surveys Report 2018 To consider the report	Closed	DP&P
16.3	Student Engagement & Attendance Policy To note the report i) Student Attendance Policy Cover ii) Student Attendance Policy Implementation	Closed	DP&P
17 4.20pm*	Module Evaluation Outcomes 2017/18 - Spring 2018 To consider the report	Closed	DP&P
18 4.25pm*	Review of the Academic Year Structure To consider the proposal and agree the priorities	Open	DP&P
19 4.30pm*	Industrial Action Quality & Standards Working Group Report To consider the report	Open	DP&P
Part Five - Other items for discussion		Paper¹	DP&P
20 4.35pm*	Reports from Sub-committees and Executive Advisory Committees
20.1	Boards of Studies Minutes To note the minutes and consider any matters of concern	Part Closed	BoS Chairs
20.2	Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee To receive a verbal update and to consider any matters of concern	Verbal	Committee Chairs
*21 4.45pm	Unistats Return 2018/19 submissions to HESA To note the report	Open	DP&P
22 4.50pm*	Undergraduate Admissions 2018/19 To note the report	Closed	DP&P
23 4.55pm*	Enrolment Numbers 2018/19 To note the report	Closed	DP&P
Part Five - Items for Information
24	The Times & Sunday Times University League Table To note the league table	Open	VP (S&P)
25	APE Thematic Report 2016/17 - Update To note the paper	Open	DP&P
26	Minutes for Information To note the minutes of the following meetings:
26.1	Council i) 18^th May 2018 ii) 6^th July 2018	Part Closed	Chair
26.2	Senate Committees
26.2.1	Senate Research Ethics Committee	Open	Chair SREC
26.2.2	Educational Quality Committee	Open	Chair EQC
26.3	Executive Advisory Committees
26.3.1	Research and Enterprise Committee i) 21^st March 2018 ii) 25^th June 2018	Open	VP (R&E)
26.3.2	Graduate School Committee	Open	DP&P
27	Internal Audit Schedule To receive the Internal Audit Report Schedule of Activity	Open	College Secretary
28	Honorary Visiting Professors To note the appointments and re-appointments of Honorary Visiting Professors approved by Chair's actions	Open	Chair
Part Six - Concluding Items		Paper¹	Main Speaker(s)
*29	Freedom of Information Review To identify any changes to the open/restricted/closed classification of papers from this meeting	Open	Chair
30	Any Other Business To note any other business	Open	Chair
	Date of Next Meeting 12th December 2018 2pm - 5pm
Dr William Jordan College Secretary William.Jordan@city.ac.uk
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