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  6. 2018-2019
  7. Meeting no. 286 - 17-10-18

Meeting no. 286 - 17-10-18

Meeting No. 286


Wednesday 17 October 2018

2pm - 5pm

Northampton Suite

Governance Team

City, University of London

Northampton Square

London EC1V 0HB

Tel. 020 7040 8496



Members are invited to raise questions of details with the details with the speakers specified for a paper, ahead of the meeting, with a view to improving the effectiveness of the meeting.  Please notify the Governance Team if you wish to star an item.

Part One - Preliminary Paper1 Main speaker(s)
To note apologies received for the meeting
Verbal Chair

Highlighted Items

To agree the highlighted (*) items as the main items of business for the meeting2.

Verbal Chair
To agree the minutes of the meeting held on 11th July 2018
Open Chair
*4Matters Arising  
4.1Item 6 - To receive an update on implementation of the Research Students Who Teach Policy Verbal College Secretary
4.2Item 21 - To receive an update on Innovation Refurbishment Arrangements Open Chair BoS Law
4.3 To note any other matters arising not covered elsewhere on the Agenda Verbal Chair
*5Conflicts of Interest
To note any members' conflicts of interest pertaining to this meeting's business
Verbal Chair
*6Terms of Reference and Governance Regulations
To note the terms of reference of Senate and the regulations relating to Senate
Open  Chair
7.1Senate Membership List 2018/19
To note the Senate Membership List for 2018/19 and to welcome all new Senators
Open Chair
7.2Chairs & Deputy Chairs of Boards of Studies 2018/19
To note the Deans who will act as Chairs of Boards of Studies and to approve the appointment of the Deputy Chairs for 2018/19
Open  Chair
7.3Deputy Chair of Senate
To approve the appointment of Professor Andrew Jones as Deputy Chair of Senate
Verbal Chair
*8Items Specifically Brought Forward by the Chair  
8.1TEF Update
To receive an update on TEF
Verbal DP&P

OfS Registration

To note City's registration with OfS including the approval and publication of City's Access and Participation Plan

Verbal DSAS

Senate Calendar

To note the annual calendar for Senate business

Open Chair



Students' Union Standing Report
To note and discuss issues brought forward by the Students' Union
Open SU President
Part Two - Presentation/Debate Item Paper1 Main Speaker(s)
Support for PhD Students
To receive a presentation from the VP (R&E)
Restricted VP (R&E)
Part Three - Major Items for Discussion Paper1Main Speaker(s)
Proposal/reports to Senate from Research & Enterprise Committee  
12.1Research & Enterprise Annual Report 2017/18
To consider the report
Restricted VP (R&E)
To consider the report
Closed VP (R&E)



Proposal/Reports to Senate from Academic Governance Committee  

Proposed Revisions to Regulation 28
To consider and approve proposed revisions to Regulation 28; Appealing a Decision Made by Senate Research Ethics Committee

i) Regulation 28

ii) Regulation 28 Annex B

Open Chair SREC
13.2Annual Assurance Report on Quality and Standards to Council
To consider and agree to recommend to Council for approval of the Annual Assurance Report to Council
Restricted DSAS
13.3Proposed Revisions to Regulation 5B, PARC ToR
To approve the proposed changes
Open Chair AGC/College Secretary
13.4Internal Audit Report on Senate Effectiveness
To receive the Internal Audit Report on Senate
Open College Secretary



Reports to Senate from City Graduate School
To approve the updated guidance
Open Chair

PhD by Prior Publication

To approve the updated guidance

Open Chair
14.2Internal Audit Report on PhD Supervision
To note the Internal Audit Report on PhD Supervision
Open  Chair
Proposals/reports to Senate from Educational Quality  Committee  
15.1 Admissions Policies
To approve the revised Admissions Policies, including:
Open DP&P
15.1(i) Admissions Policy  
15.1(ii) UG Admissions Policy for applicants under the age of 18  
15.1(iii) Criminal Convictions Policy  
15.1(iv) PG Research Admissions  
15.2Periodic Review Thematic Report
To consider the report and recommendations
Open DP&P
15.3External Examiners' Annual Reports 
To consider the report and recommendations
Closed DP&P
Proposal/ report to Senate from the Education & Student Committee  
16.1Education & Student Strategy 2016/21
To note the refreshed Education & Student Strategy
Open DP&P
16.2Student Surveys Report 2018
To consider the report
Closed DP&P
16.3Student Engagement & Attendance Policy
To note the report
i) Student Attendance Policy Cover
ii) Student Attendance Policy Implementation
Closed  DP&P
Module Evaluation Outcomes 2017/18 - Spring 2018
To consider the report
Closed DP&P
Review of the Academic Year Structure
To consider the proposal and agree the priorities
Open DP&P
Industrial Action Quality & Standards Working Group Report
To consider the report
Open DP&P
Part Five - Other items for discussion Paper1DP&P
Reports from Sub-committees and Executive Advisory Committees  
20.1Boards of Studies Minutes
To note the minutes and consider any matters of concern
Part Closed BoS Chairs

Reports from the Graduate School Committee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee

To receive a verbal update and to consider any matters of concern

Verbal Committee Chairs
*21 4.45pmUnistats Return 2018/19 submissions to HESA
To note the report
Open DP&P
Undergraduate Admissions 2018/19
To note the report
Closed DP&P
Enrolment Numbers 2018/19
To note the report
Closed DP&P
Part Five - Items for Information  
24The Times & Sunday Times University League Table
To note the league table
Open VP (S&P)
25APE Thematic Report 2016/17 - Update
To note the paper
Open DP&P
26Minutes for Information
To note the minutes of the following meetings:


i) 18th May 2018

ii) 6th July 2018

Part Closed Chair
26.2Senate Committees  
26.2.1Senate Research Ethics Committee Open Chair SREC
26.2.2Educational Quality Committee Open Chair EQC
26.3Executive Advisory Committees  
26.3.1Research and Enterprise Committee
i) 21st March 2018
ii) 25th June 2018
Open VP (R&E)
26.3.2Graduate School Committee Open DP&P
27Internal Audit Schedule
To receive the Internal Audit Report Schedule of Activity
Open College Secretary
28Honorary Visiting Professors
To note the appointments and re-appointments of Honorary Visiting Professors approved by Chair's actions
Open Chair
Part Six - Concluding ItemsPaper1Main Speaker(s)
*29Freedom of Information Review
To identify any changes to the open/restricted/closed classification of papers from this meeting
Open Chair
30Any Other Business
To note any other business
Open Chair
 Date of Next Meeting
12th December 2018
2pm - 5pm
Dr William Jordan
College Secretary

City, University of London's Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web.  Their agendas are also published on the web, if possible in advance of the meeting.  The Council minutes can only be agreed at the next meeting of Council.

"Open" and "Restricted" Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub, following the circulation of the Council meeting highlights to all staff via e-mail.

"Open" Senate papers are published on the web and "Restricted" and "Closed" papers are available to staff via the web using a password.

The agenda, papers and minutes for the other sub-committees of Council are not published on the website or Staff Hub.

"Restricted" and "Closed" papers are exempt under the Freedom of Information Act (FOI) and will not be made available to a member of the public making an FOI request.  Staff will have access to the "Restricted" papers of Council and Senate.  "Restricted" classifies a paper that is "Closed" but has been made available to staff.  Staff should treat "Restricted" papers as confidential and not share or discuss them with anyone other than City, University of London staff.  "Open" papers will normally be made available to anyone lodging an FOI request.  Papers may be "partly closed" or "partly restricted" and the open and closed/restricted elements are treated separately from one another following the processes for each type of paper laid out there.   The Committee may change the classification of papers on the agenda at the meeting at which they are considered.