The aim of the ethical review process is to provide a thorough, impartial examination of the ethical issues of a piece of research in a collaborative, pragmatic and proportionate way in order to facilitate safe and ethical research.
As of September 2018, please ensure you apply for your ethical approval online as the School of Health & Psychological Sciences Research Ethics Committee will no longer be accepting paper applications.
Please note, this guidance only holds information relevant to research ethics in the School of Health & Psychological Sciences. For all other information about research ethics at City, including information about how to apply, participant information sheets, consent form templates, and general guidance please see City’s guidance on research ethics.
The university requires all research proposals involving human participation to undergo formal ethical peer review. ‘Human participation’ covers direct data collection from people, for example surveys, observation and physiological measurement. It also includes retrieving data from individual records such as case notes.
Secondary analysis of anonymised data that is published or otherwise disseminated does not require ethical approval. Analysis of routinely collected anonymised data which does not contain personal information does not need approval either as long as permission has been given by the data owner. Literature reviews or reviews of published or otherwise disseminated material does not require ethical approval.
If you have any questions, please contact Dr. Nicholas Drey:
(0) 20 7040 5432
School of Health & Psychological Sciences Research Ethics Committee
Applicants will be notified of the School of Health & Psychological Sciences (SHPS REC) decision within 10 working days of the meeting. The SHPS REC can make the following eight decisions:
- Reject the application outright
- Refer the application to Senate REC
- Reject the application and ask for a resubmission
- Ask for amendments and clarifications to be considered by the Chair plus additional members of the SHPS REC
- Ask for amendments and clarifications to be considered by the Chair
- Grant full ethical approval at the meeting, with no changes required
- Additionally the SHPS REC may make recommendations which are not formally part of the ethical approval but which applicants, especially students, may find useful.
|REC Meeting dates||Latest submission dates for paperwork|
Thursday 22 September 2022
8 September 2022 - by 5:00pm
Thursday 24 November 2022
10 November 2022 - by 5:00pm
Thursday 19 January 2023
5 January 2023 - by 5:00pm
Thursday 16 February 2023 (MRes applications)
2 February 2023 - by 5:00pm
Thursday 23 March 2023
9 March 2023 - by 5:00pm
Thursday 18 May 2023
4 May 2023 - by 5:00pm
Thursday 6 July 2023
22 June 2023 - by 5:00pm
All proportionate review applications for Nursing, HSRM (including Food Policy), Maternal and Child Health, Optometry can be submitted at any time.
Proportionate review committees for Languages and Communication Sciences
Latest submission dates for paperwork
- 23th September 2022
- 28th October 2022
- 2rd December 2022
- 3th February 2023
- 14th April 2023
- 16th June 2023
Terms of Reference
- To consider the ethical and legal implications of all research involving experiments, investigations and procedures involving human participants carried out in the School of Health & Psychological Sciences, or under its auspices, that are not subject to direct oversight by Senate REC.
- To consider the ethical and legal implications arising from research projects collecting, using and/or storing personal data carried out in the School of Health & Psychological Sciences, or under its auspices, that are not subject to the direct oversight by Senate REC.
- To devise guidance, set standards, propose and review policy on the ethical conduct of research within the School of Health & Psychological Sciences in conjunction with Senate REC and the SHPS Research Committee.
- To approve proportionate review delegation frameworks and procedures relating to research ethics in SHPS in conjunction with Senate REC and the SHPS Research Committee.
- To receive from individual members of academic staff, students, proportionate review streams, proposals for all other research involving experiments, investigations and procedures falling within its terms of reference (1 & 2) and to allow, refer back or disallow such proposals, specifying where necessary any conditions subject to which proposals may be allowed.
- In carrying out its responsibilities, to seek and take account of all necessary advice from sources within and without City.
- To report to Senate REC annually on the research, experiments, investigations and procedures which have been allowed by the Committee through the Chair of the Committee.
- To receive minutes and reports from proportionate review within SHPS and to carry out spot checks on the effectiveness of procedures and standards adopted by proportionate review streams.
- To submit a copy of the minutes of each meeting to Senate REC and SHPS Research Committee.
Composition of the Committee
The composition is intended to reflect the diversity of research activity within the School of Health & Psychological Sciences. Members are asked to join on the basis of an interest in research ethics and a desire to contribute. Each research centre within the school also sends a delegate, those who lead the proportionate review streams are also required to attend.
The composition of the SHPS REC includes a Chair and two Deputy Chairs and up to 8 other academics from the school. There are also two external members, and two ex-officio members: the Information Assurance Officer and the Secretary to Senate REC, both from City, University of London. At present there is no student member nor a lay external member.
The SHPS REC is supported by the Research Governance Officer within the School.
From 1st September 2017 the tenure on the committee will be as follows:
Chair and Deputy Chairs: up to 5 years with one reappointment, (total of 10 years) thereafter they must step down for a year. Appointed by the Associate Dean for Research.
Ordinary members: up to 3 years initially with two reappointments for 3 years (a total of 9 years) thereafter they must step down for a year. Appointed by the Chair.
Ex offcio members: the Information Assurance Officer and the Secretary to Senate REC, both from City, University London, duration of their tenure. Ex officio.
External members: up to five years with one reappointment, (total of 10 years) thereafter they must step down. Appointed by the Associate Dean for Research and Chair SHPS REC.
- Nick Drey (Chair), Internal, (2008-), Senior Lecturer, Nursing
- Martin Cartwright (DC), Internal, (2015- ), Senior Lecturer, HSRM
- (DC) - Vacant, Internal
- Rachel Holland, Internal, (2014-), Lecturer, LCS, Joint lead: LCS proportionate review
- Kathleen Mulligan, Internal, (2013-), Senior Research Fellow, HSRM
- Katherine Curtis-Tyler, Internal, (2014-), Senior Lecturer, Child Health, Lead: Maternal and Child Health proportionate review
- Julie MacLaren, Internal, (2021-), Senior Lecturer, Education Development, Nursing, Lead: Nursing proportionate review
- Liam Mannion, Internal, (2019-), Lecturer, Radiography, Lead: Radiography proportionate review
- Anna Isaacs, Internal, (2020-), Research Fellow, Food Policy, Lead: Food Policy proportionate review
- Jessie Cooper, Internal, (2020-), Lecturer, HSRM, Lead: HSRM proportionate review
- Mike Powner, Internal, (2020-), Senior Lecturer, Applied Vision Research
- Lorna Ryan, External, (2021-), Research Manager for the European Social Survey Infrastructure Preparatory Phase, School of Arts and Social Sciences. Expert in Research Ethics
- Anna Ramberg (City), External, (2008-), Secretary to Senate REC
- Alison Welton, Internal, (2010-), Secretary to SHPS REC
- Deanna Gibbs (BLT), External, (2010-), Research Consultant, Barts Health NHS Trust
- Kirti Patel (Imperial College), External, (2011-), Research Contracts Manager, Imperial College London
Research ethics policy review
This policy will be reviewed every two years, commencing in June 2019. The SHPS REC will review its terms of reference at the first meeting of each academic year in September.
Other ethical codes of practice
The School of Health & Psychological Sciences does not require an individual researcher to subscribe to any particular framework for the ethical review and conduct of research. However, it expects applicants to ensure that the rights, dignity and safety of participants, researchers and third parties are maintained and promoted at all times, that legal and national policy requirements for research are followed, and that City is protected from reputational and financial risk.
We expect applicants to follow appropriate governmental, professional and academic guidance and to articulate within the application the approach that they are taking. In particular there are professional codes covering research ethics that are obligatory for registrant researchers to follow: for example those produced by the NMC, GMC and British Psychological Society, amongst others. More general codes or frameworks that applicants are referred to include: the Framework for Research Ethics from the ESRC, Principalism (the Four Principles plus Scope), the Social Research Association and numerous additional specialist guidance. The Health Research Authority (HRA) has mandatory guidance for research projects involving patients and staff.