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  7. Meeting no. 287 - 12.12.18

Meeting no. 287 - 12.12.18

Meeting No. 287                                                   SENATE

Wednesday 12th December 2018 2pm to 5pm

Northampton Suite

Governance Team

City, University of London

Northampton Square

London EC1V 0HB

Tel. 020 7040 8496

www.city.ac.uk/governance

Members are invited to raise questions of detail with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting. Please notify the Governance team if you wish to star an item.

Part One Preliminary Items

Paper1

Main Speaker(s)

*1

2.00pm

Apologies

To note apologies received for the meeting

Verbal

Chair

*2

Highlighted Items

To agree the highlighted (¯) items as the main items of business for the meeting2.

Verbal

Chair

*3

Minutes

To agree the minutes of the meeting held on 17th October 2018.

Open

Chair

*4

Matters Arising

  

4.1

Action 14, Sebastian Street Project - To receive an update.

To follow

Keith Simpson

4.2

Action 18, Annual Assurance Report to Council - To receive an update on the report to Council

Verbal

College Secretary/DSAS

4.3

Action 11, AOB – Senate Membership - To receive a recommendation from AGC regarding eligibility of Research Staff to stand and vote in Senate elections.

Open

Chair

4.4

To note any other matters arising not covered elsewhere on the Agenda.

Verbal

Chair

*5

Conflicts of Interest

To note any members’ conflicts of interest pertaining to this.

Verbal

Chair

*6

Terms of Reference and Governance Regulations

To note the terms of reference of Senate and the regulations relating to Senate

Open

Chair

*7

Items Specially Brought Forward by the Chair

 

7.1

Senate Sub Committee Membership

To note the updated membership of Senate’s Sub Committees.

Open

College Secretary

7.2

Approval for the award of Fellow Emeritus (subject to AGC recommendation)

To note Senate approval for the award of Fellow Emeritus via email correspondence.

Verbal

Chair

7.3

Approval of additional Programme Regulation in SHS

To note Chair’s action taken to approve an additional programme regulation in SHS.

Open

Chair

7.4

To consider any other issues brought forward by the Chair.

Verbal

Chair

*8

Senate Calendar

To note the annual calendar for Senate business.

Open

Chair

*9

2.20pm

Students’ Union Standing Report

To note and discuss issues brought forward by the Students’ Union.

Open

SU President

Part Two Presentation / Debate Item

Paper1

Main Speaker(s)

*10

2.25pm

Student Mental Health / #StepchangeProgramme

To receive a presentation regarding student mental health

Presentation

Chair LEaD BoS

Part Three Major Items for Discussion

Paper1

Main Speaker(s)

11

2.45pm

Proposals/reports to Senate from AcademicGovernance Committee

 

11.1

Proposed Revisions to Regulation 7

To consider and approve proposed revisions to Regulation 7: Emeritus Titles.

Open

Chair AGC

11.2

Proposed changes to Regulation 4 (if required after AGC)

To approve the proposed changes.

Open

Chair SREC/College Secretary

11.3

Senate Effectiveness

To receive an update on Senate Effectiveness.

Open

College Secretary

*12

3.00pm

Reports to Senate from City Graduate School 

12.1

Research Students Who Teach

To consider the report.

Open

Dean Grad School

12.2

Graduate School Annual Report

To consider the report.

Open

Dean Grad School

12.3

Roles & Requirements for external supervisors and consultants guidance

To approve the guidance.

Open

Dean Grad School

12.4

Postgraduate Research Learning Outcomes

To receive the report.

Restricted

Dean Grad School

*13

3.20pm

External Examiners Appointments

To note the report from Educational Quality Committee

Closed

Assistant Director, S&AS

*14

3.30pm

Proposals/reports to Senate from Education & Student Committee

 

14.1

Student Engagement & Attendance Update

To consider the report.

To follow

Director, S&AS

14.2

Delivering Integrated Student Support from a Student Perspective: Our Future Needs

To note the report.

Open

Director, S&AS

*15

3.40pm

Reports from Sub-Committeesand Executive Advisory Committees

 

15.1

Escalation from SHS Board of Studies HEE paper

To consider the paper and recommended actions.

Restricted

Chair of SHS BoS

15.2

Boards of Studies Minutes

To note the minutes and consider any matters of concern

Part closed

BoS Chairs

15.3

Reports from the Graduate SchoolCommittee, Research & Enterprise Committee, Educational Quality Committee, Academic Governance Committee, Collaborative Provision Committee

To receive a verbal update and consider any matters of concern.

Verbal

Committee Chairs

Part Four Other Items for discussion

Paper1

Main Speaker(s)

*16

3.50pm

Assessment Feedback Turnaround Times Spring.

To consider the report.

Closed

Assistant Director, S&AS

*17

4.00pm

Overview of Assessment Board Monitoring.

To consider the report.

Closed

Assistant Director, S&AS

*18

4.10pm

Nominations for Chairs of Assessment Boards 18/19

To consider the report and approve the nominations.

Open

Assistant Director, S&AS

*19

4.20pm

Internal Audit Report on Progression

To consider the report.

Open

College Secretary

*20

4.30pm

Short Courses Report

To note the report.

Open

Chair (LEaD BoS)

*21

4.35pm

Sabbatical Leave Monitoring– Interim Report

To note the report.

Restricted

VP (R&E)

*22

4.40pm

KPI/PI Review

To receive the report.

Closed

VP (S&P)

*23

4.40pm  

The Times &Sunday Times University League Table

To note the league table.

Open

VP (S&P)

24

Programmes Running in 2018-19 and Programme Suspensions and Terminations in 2017-18

To note the paper.

Restricted

Assistant Director, S&AS

25

Minutes for Information

To note minutes from the following meetings:

 

25.1

Council

Part closed

Chair

25.2

Senate Committees

  

25.2.1 Collaborative Provision Committee

25.2.2 Educational Quality Committee

25.2.3 Academic Governance Committee

Open

Open

Open

Chair CPC

Chair EQC

Chair AGC

25.3

Executive Advisory Committees

25.3.1 Graduate School Committee

Open

Dean Grad School

26

Annual Research Integrity Report to Council

To receive the report.

Open

Chair SREC / VP (R&E)

27

Honorary Visiting Professors

To note the appointments and reappointments of Honorary

Visiting Professors approved by Chair’s action.

Open

Chair

Part Six Concluding Items

Paper1

Main Speaker(s)

*28

Freedom of Information Review

To identify any changes to the open/restricted/closed classification of papers from this meeting.

Open

Chair

29

Any Other Business

To note any other business.

Open

Chair

Date of Next Meeting

13th March 2019 from 2.00pm to 5.00pm.

 

Dr William Jordan

College Secretary

William.Jordan@city.ac.uk ____________________________

City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web. Their agendas are also published on the web, if possible, in advance of the meeting. The Council minutes can only be agreed at the next meeting of Council.

“Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the circulation of the Council meeting highlights to all staff via email.

“Open” Senate papers are published on the web and “Restricted” and “Closed” papers are available to staff via the web using a password.

The agenda, papers and minutes for the other Sub-Committees of Council are not published on the website or Staff Hub.

“Restricted” and “Closed” papers are exempt under the Freedom of Information Act and will not be made available to a member of the public making an FOI request. Staff will have access to the “Restricted” papers of Council and Senate. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not to share or discuss them with anyone other than City, University of London staff. “Open” papers will normally be made available to anyone lodging an FOI request. Papers may be “partly closed” or “partly restricted” and the open and closed/restricted elements are treated separately from one another following the processes for each type of paper laid out here. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.