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  6. 2017-2018
  7. Meeting No. 282

13.12.17

Meeting no. 282

Agenda

Minutes

SENATE

Meeting to be held on Wednesday 13 December 2017

2pm to 5pm

Northampton Suite

Members are invited to raise questions of details with the speakers specified for a paper ahead of the meeting with a view to improving the effectiveness of the meeting.  Please notify the Governance team if you with to star an item.

Part One - Preliminary Items

Item no.ItemPaper1Main Speaker(s)
*1
2.00pm
Apologies  

To note apologies received for the meeting.

VerbalChair
*2

Highlighted items

To agree the highlighted (*) items as the main items of business for a meeting2.

Verbal Chair
*3Minutes
To agree the minutes of the meeting held on 11th October 2017.
Open Chair
*4Matters Arising  
*4.1Item 1 - To receive an update on the inclusion of Research Fellows in the category of elected staff members of Senate.OpenVP(R&E)/ College Secretary
*4.2To note any other matters arising not covered elsewhere on the AgendaVerbalChair
*5Conflicts of Interest
To note the terms of reference of Senate and the regulations relating to Senate.
VerbalChair
*6

Terms of Reference and Governance Regulations

To note the terms of reference of Senate and the regulations relating to Senate

OpenChair
*7Items Specifically Brought Forward by the Chair  
*7.1To receive an update on Chair's Action taken in relation to the Student Attendance and Engagement Policy and to confirm approval of the PolicyOpen Chair
*7.2To receive an update on Chair's Action taken in relation to the Fitness to Study PolicyVerbalChair
*7.3To note the submission of the annual assurance statement to HEFCEVerbalChair
*7.4To consider any issues brought forward by the ChairVerbal Chair
*8Senate Calendar
To note the annual calendar for Senate business
Open Chair
*9
2.15pm
Students' Union Standing Reports
To note and discuss issues brought forward by the Students' Union
Open SU President

Part Two - Debate Item

*10
2.20pm

Peer Supported Review of Education

To discuss peer observation of teaching

Verbal Chair LEaD

Part Three - Items for Approval

*11
2.45pm
PSRB Policy
To approve proposed revisions
Open DP&P
*12
2.50pm
Governance of Senate Sub-Committees
To approve the establishment of the Educational Quality Committee as a formal sub-committee of Senate
Open DP&P
*13
2.55pm

Nominations for Chairs of Assessment Boards 2017/18

To consider the report and approve the Chairs of Assessment Boards

Open DP&P
*14
3.00pm
SREC Membership
To approve the Chair of the Senate Research Ethics Committee
ClosedVP(R&E)

Part Four - Major Items For Discussion (Research)

*15
3.05pm

Sabbatical Leave Policy

To approve the revised policy

Open VP(R&E)
*16
3.10pm
ARQM Report  
*16i

ARQM Report

To consider the report

ClosedVP(R&E)
*16ii

ARQM Report Gender Analysis Report

To consider the report

ClosedVP(R&E)
*17
3.20pm

Research Strategy Action Plan

To discuss the proposed Action Plan

Open VP(R&E)
*18
3.25pm
Conflict of Interest Policy
To note the proposed policy
Open VP(R&E)

Part Five - Major Items for discussion (Education)

*19
3.30pm
Office for Students Consultation
To respond to the OfS consultation questions
Open DP&P
*20
3.40pm
Educational KPI Meetings - Overview Report
To note the report
ClosedDP&P
*21
3.50pm
Progression, Attainment, Satisfaction and Employability Monitoring Report
To consider the report
ClosedDP&P
*22
3.55pm
Research Students Who Teach  
*22iTo consider and approve the revised Guidance NotesOpen Dean Graduate School
*22iiTo consider the Data Report and note the summaryOpen Dean Graduate School
*23
4.05pm
Postgraduate Survey Results 2017  
23iPTES Report
To consider the report
RestrictedDP&P
23iiPRES Report
To consider the report
RestrictedDean Graduate School
*24
4.15pm
Assessment Feedback Turnaround Times - Spring 2016/17ClosedDP&P
*25
4.25pm

Overview of Assessment Boards 2016/17

To consider the report and approve the action plan.

ClosedDP&P
*26
4.35pm

Feedback on Assessment Regulation 19 2016/17

To consider the report and approve the action plan.

Open DP&P
*27 4.40pmReports from Sub-Committees and Executive Advisory Committees  
*27.1

Boards of Studies Minutes

To note the minutes and consider any matters of concern

Part ClosedBoS Chairs
*27.2

Reports from the Graduate Committee, Research & Enterprise Committee, Education and Student Committee, Collaborative Provision Committee

To receive a verbal update and consider any matters of concern

Verbal Committee Chairs

Part Six - Other Items For Discussion

*28
4.50pm
KPI & PI Review
To consider the report
RestrictedVP(S&P)
*29
4.55pm
External Examiner Appointments: Research Degrees
To note the appointments
ClosedDP&P

Part Seven - Items for Information

30

Register of Professional, Statutory and Regulatory Bodies (PSRB)

To note the register

Open DP&P
31

Current & Terminated Programmes

To note the report

Open DP&P
32Internal Audit Report
To receive the Internal Audit Report on Annual Programme Evaluation and Periodic Review
OpenDP&P
33Student Surveys 2018
To note the survey arrangements
Open DP&P
34

Annual Research Integrity Report to Council 2016/17

To note the report

Open VP(R&E)
35Minutes for Information
To note minutes from the following meetings:
  
35.1Council Minutes of the meeting held on 17th July 2017Part ClosedChair
35.2.1aSenate Committee - Academic Governance Committee 17th September 2017Open Chair AGC
35.2.1bSenate Committee - Academic Governance Committee Minutes 17th November 2017 (Unconfirmed)  
35.2.2Senate Committee - Senate Research Ethics Committee 10th October 2017 (Unconfirmed)Open Chair SREC
35.3.1Executive Advisory Committee - Research and Enterprise Committee 22nd June 2017Open VP(R&E)
35.3.2Executive Advisory Committee - Education and Student Committee 9th November 2017 (Unconfirmed)Open DP&P
35.3.3aExecutive Advisory Committee - Graduate School Committee 21st September 2017OpenDean Graduate School
35.3.3bEducation Advisory Committee - Graduate School Committee 14th November 2017 (Unconfirmed)Open Dean Graduate School
36Honorary Visiting Professors
To note the appointments and re-appointments of Honorary Visiting Professors approved by Chair's Action
Open Chair

Part Eight - Concluding Items

*37Freedom of Information Review
To identify any changes to the open/restricted/closed classification of papers from this meeting.
  
 Date of Next Meeting 7th March 2018 2pm to 5pm   

Dr William Jordan

College Secretary William.Jordan@city.ac.uk

____________________________

City, University of London’s Publication Scheme, produced in accordance with the Freedom of Information Act 2000, states that the approved minutes of the meetings of Council and Senate are routinely published on the web.  Their agendas are also published on the web, if possible, in advance of the meeting. The Council minutes can only be agreed at the next meeting of Council.

“Open” and “Restricted” Council papers, with the exception of the minutes of sub-committees, will normally be made available on the Staff Hub following the circulation of the Council meeting highlights to all staff via email.

“Open” Senate papers are published on the web and “Restricted” and “Closed” papers are available to staff via the web using a password.

The agenda, papers and minutes for the other Sub-Committees of Council are not published on the website or Staff Hub.

“Restricted” and “Closed” papers are exempt under the Freedom of Information Act and will not be made available to a member of the public making an FOI request.  Staff will have access to the “Restricted” papers of Council and Senate. “Restricted” classifies a paper that is “Closed” but has been made available to staff. Staff should treat “Restricted” papers as confidential and not to share or discuss them with anyone other than City, University of London staff. “Open” papers will normally be made available to anyone lodging an FOI request. Papers may be “partly closed” or “partly restricted” and the open and closed/restricted elements are treated separately from one another following the processes for each type of paper laid out here. The Committee may change the classification of papers on the agenda at the meeting at which they are considered.