Student administration

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  2. New students
  3. Registration
  4. ID cards
  5. Term dates
  6. Exams
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  1. Instructions

Exam Instructions

Contents

Registration

Make sure that you have registered for all of your correct examinations by the registration deadline set by your School/department. Failure to do so may prevent you from sitting an examination.

It is your responsibility to have paid all necessary fees before sitting your examinations. Failure to do so will prevent the consideration of your marks at the relevant Assessment Board.

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Timetables

As a student of the University, it is your responsibility to refer to the timetable to note the date, time and location of your examinations. The Exam Timetable is published on this website and on the notice board outside Room A128.

Please note that examinations can be held both on and off campus. You are strongly advised to familiarise yourself with all venues in advance of your examinations. Extra time will not be permitted to those who arrive late for their examinations for this reason. 

Split Examinations

Some examinations take place in more than one examination venue at the same time. This is referred to as a SPLIT venue in the examination timetable and is sometimes necessary when there are high numbers of students sitting an exam. The split is usually done by student surnames. For example, one exam room might be for students with surnames A - M and another room for students with surnames N - Z.

Exact venues are available on this website and outside Room A128 two weeks before the start of the exam period.

Examination Clashes

If you discover that you have two examinations on the same day, please inform your department as soon as possible. They will liaise with the central Exams Office who will contact you before the start of the exams to confirm arrangements put in place for you.

Special Exam Arrangements

Special Arrangements are available for any student who has registered with Learning Success. These arrangements are mainly for dyslexic, disabled or injured students, as well as students with mental health issues. Please consult the Special Arrangements area of the exams website for more information.

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Before the Examination

Arrival to the Examination

Please arrive to the examination in good time - at least 20 minutes before the start time.

ID Card

You need to bring your student ID card to all examinations. If you have misplaced your ID card, please go to the Student Centre (Level 2, Refectory building) to obtain a new card. New ID cards cost £10 (exceptions apply).

If there is not enough time for you to get a new card, the only other acceptable form of ID is a passport or a photo driving licence.

You may not be permitted to enter an examination without a valid ID card.

Seating Plans

Seating plans, detailing your name and desk number, will be posted outside the examination room. It is important that you sit at the desk allocated to you on the seating plan. Failure to do so may mean you have the wrong examination paper in front of you and will cause problems in verifying your attendance. If your name does not appear on the correct seating plan you must inform an invigilator inside the room immediately. Failure to inform an invigilator promptly may result in a delay to the start of your examination.

Personal Possessions

Before entering the room, an invigilator will announce where coats and bags should be placed. You are reminded not to bring any valuables with you to examination venues and to keep belongings to a minimum. City University London will not be held responsible for any items lost or stolen from examination venues.

You are required to supply your own pens and pencils at each examination. Where permission is given you must supply your own paper dictionary and calculator. Please be aware that electronic dictionaries are not permitted and that only specific calculator models are allowed.

Please note that it is an examination offence to have a mobile phone, mp3 player or any other electronic equipment on your person during an exam, even if they are switched off. Any material found after the examination has started will be confiscated and sent to your department for them to check. If you do not want to leave your mobile phone in your bag, you may place it under your desk, at your own risk. Click here for more information about unauthorised material.

Entering the Examination Room

You will normally be permitted to enter the examination room approximately 15 minutes before the start of the examination. You may not enter the examination room before an invigilator instructs you to do so.

Upon entering the examination room you are subject to examination regulations and you must comply with all instructions given by an invigilator before, during and after your examination. Talking is strictly prohibited. If you have a question please raise your hand and an invigilator will help you.

Once you have found your desk you must await the invigilator's instruction. You will normally be asked to start filling in your details on the front of your answer booklets. At this time you must place your ID card, face up, on your desk in order for an invigilator to confirm your identity. Failure to do so may result in disruption once you have started your examination, if the invigilator has to request your card.

Reading Time

Once the front of the answer booklet has been completed the invigilator will normally permit you to start reading the question paper. The full 10 minutes reading time is concessionary and always starts before the actual exam start time (for example, if your exam starts at 10:00am, reading time usually begins at 9:50am). You are not permitted to write anything at this time (other than your details on the answer booklet front cover). If an invigilator finds that you are writing before this time, a note will be made on your script for the examiner's / Assessment Board's consideration.

It is in your own interest to carefully read the instructions on your question paper.

If calculators are allowed in an exam, invigilators will check that the memory has been cleared during reading time or at the beginning of the examination. Please note that only specific calculator models are permitted in all City University London exams. For more information see Calculators in exams.

Law Statute Book - Exam Instructions

Statute books, and permitted materials distributed in advance of that examination, may have text highlighted or underlined in no more than two colours. Students may not both underline and highlight. Page tabs, folded corners, and highlighting of any part of the page that is not text are strictly prohibited.

Statute books must be unannotated; if you make any notes in a statute book, you will not be allowed to bring it into the examination. You will be found to be committing a serious academic offence should any writing be discovered in your statute book or permitted materials during an examination

Please note that invigilators will be given instructions to enforce these rules, and will be checking your statute books on the day of the exam. If a student is found to have contravened the rules, the materials will be removed from the student by the invigilator and not replaced, and the incident will be reported to the department for further investigation.

Unless otherwise instructed, is the responsibility of the student to bring their permitted materials or statute book to the examination. Copies will not be provided by the examinations office or department.

If you have any queries regarding permitted materials please refer to the permitted materials document on Moodle or contact your Course Officer.

Late Arrival

If your exam started less than one hour ago you will normally be able to sit the exam. You will not be given extra time to make up for the time you lost, and you will finish along with all other students taking the same paper.

You will only be given your full allotted time for the paper in exceptional circumstances, where the delay was out of your control. If you were late due to a travel delay and wish to claim for your full exam time please alert an invigilator immediately on your arrival to the exam venue. The invigilator will ask you to provide full details of the transport problem and the delay which occurred, and will then ask the Exams Office to verify the delay. If the delay cannot be verified, you will not be given your full time. Unfamiliarity with an exam venue's location will not constitute an exceptional circumstance.

If you arrive more than one hour late, you will normally not be permitted to sit the examination regardless of the reason. 

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Unauthorised Material / Examination Offences

The introduction of any unauthorised material or device into the examination room constitutes an examination offence and may result in disciplinary action being taken against you. Please be aware that if unauthorised material is found on your person during an exam, it will be confiscated and submitted to your department, together with a report, for them to consider any disciplinary action.

In particular note the following:

Mobile Phones / Electronic Equipment: possession of a mobile phone, iPod, pager, personal organiser or any electronic device (other than those specifically allowed for an examination) on your person is strictly prohibited whilst you are sitting an examination. If you have a mobile phone with you, it must be switched off and placed in your coat/bag. If you do not want to leave your mobile phone in your bag you may place it under your desk at your own risk. If a mobile phone or other unauthorised material is found on your person during an exam, it will be confiscated and submitted to your department for checking.

If dictionaries are allowed in a particular examination, this does not include electronic dictionaries.

Notes: notes of any kind are strictly prohibited in the examination venue, even if they are unrelated to the examination you are going to sit and even if you are not seen referring to them during the examination. Please take care to leave any revision notes in your bag in the designated area and do not leave them in your pockets.

Calculators: please note that only specific calculator modules are allowed in City University London examinations.

Pencil Cases: no pencil cases/tins are allowed in any examination venue. Students are permitted to use a completely clear plastic bag or clear case (with no writing in any area) to contain their stationery.

Coats and Bags: You are not permitted to take any coat or bag to your examination desk. Only coats that are pocket-free and are not bulky will be permitted to be worn at your desk if the exam room is cold. It is at the invigilator's discretion to decide whether a coat is acceptable to wear at an examination desk and pockets may be checked.

Wrist watches: Due to the introduction of smart watches, candidates are no longer permitted to wear any kind of wrist watch in an examination venue. Please ensure that your wrist watch is placed in your bag before the start of the examination. Anyone found wearing a wrist watch in the examination venue will be asked to remove it and to place it on the floor under their desk.

Only items that are necessary for the examination should be brought to the desk.

In addition to unauthorised material, there are a number of other examination offences that may result in disciplinary action being taken against you. View the full list of City University London examination offences.

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During the Examination

You must not start writing until the head invigilator announces the start of the examination.

If calculators are allowed in an exam, invigilators will check that the memory has been cleared during reading time or at the beginning of the examination. Please note that only specific calculator models are permitted in all City University London exams. For more information see Calculators in Exams.

Queries

If you have any queries, raise your hand and an invigilator will approach you. You must not leave your desk without the permission of an invigilator for the duration of the examination. Failure to comply is an examination offence and may result in your examination script not being marked.

Permission to Leave the Examination Room

You are not permitted to leave the examination room during the first hour or the last 15 minutes of your examination. If you need to leave the exam outside of these times, please raise your hand and an invigilator will respond to your request.

If you are given permission to temporarily leave the room, you will be accompanied by an invigilator. During this time you must not attempt to contact any other person or consult any material relating to the examination.

Leaving the Examination Early

After the first hour, you may leave the room, unless this occurs during the last fifteen minutes. You must notify the invigilator that you wish to leave. You will not be permitted back into the examination room under any circumstance.

Examination stationery must not be removed from the examination room. Removal of these papers will result in disciplinary action being taken against you. This also applies to question papers that state that they should not be removed from the examination room.

Evacuation during Examinations

If, during your examination, the fire alarm is activated, leave all equipment at your desk and follow the head invigilator's instructions carefully. You will remain under examination conditions.

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End of the Examination

When the head invigilator announces the end of the examination, you must stop writing.

You are not permitted to talk until you leave the examination room. Ensure that the front of each answer booklet has been fully completed and that you have sealed the booklet.

You are not allowed to leave your desk until your script has been collected by an invigilator. If you leave the room before this has taken place, a mark will be placed on your script and your work will be marked only at the discretion of the examiners.

When leaving the exam room you may not take any examination stationery with you. A copy of the exam paper may only be taken if you are permitted to do so.

Examinations of differing time durations may be taking place in the same examination room. When allowed to leave please consider your fellow students who may still be writing and leave the room as quickly and quietly as possible. 

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Illness

Before your Examination

If you find that you have fallen ill before the start of your examination(s) you must submit a doctor's certificate to your School/department as soon as possible and not more than seven days after the date of your first affected examination. This will be considered by the Panel nominated by the Board of Studies for this purpose (Reg C2.6 25).

During your Examination

If you fall ill during your examination, please raise your hand and an invigilator will attend to you. You must submit a doctor's certificate to your School / department as soon as possible and not more than seven days after the date of the examination. The certificate must define the nature of the illness and the period it covers.

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Withdrawal from Examinations

A student who is registered for an award and has satisfactorily completed the prescribed period of study will be regarded as eligible for admission to the relevant examination. Students will be expected to attend the exam unless satisfactory evidence of illness or other good cause is provided to your School/department.

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The Senate Regulations

Read Senate Regulation 11: Conduct of Examinations.

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