My Library
  1. Resources
  2. Support
  3. About Library Services
  4. My Library
  1. Borrowing and Renewing
    1. Avoiding Overdue Charges
Library Services

Borrowing and Renewing

Watch our Library Shorts film to get started on finding, borrowing and renewing books.

You will need your City ID card to borrow items from the library.  Self-service machines are provided at Northampton Square, Cass and the Law libraries.  Reserved items can be collected from the service desk.

Loan entitlements

The table below summarises the maximum number of loans permitted to different types of library user:

Undergraduate students20 items
Postgraduate students25 items
Research students30 items
Students on validated courses5 items
City staff30 items
SCONUL Access and alumni borrowers5 items
[No 24 hour loan items]

Loan periods and overdue charges

A range of loan periods and overdue charges are applied to library stock determined by locations and level of demand for the item.

Normal loan: 4 weeks
(staff and research students: 14 weeks)
30p per day
7 day loan50p per day
24 hour loan 50p per hour
iPads £10 per day

Short loan items cannot be renewed and must be returned to the library from which they were borrowed by the stated time to avoid overdue charges.

With the exception of the iPads, a maximum charge of £20 per overdue item is levied.  Long overdue items and lost items will be subject to a charge for the full replacement cost of the item plus processing fees.

Renew your loans

You may renew your books online through your CityLibrary Account.  Use your IT username and password to log-in.

You will be unable to renew your books if....

  • Your books have been requested by another user
  • You have accrued overdue charges of £25 or more
  • There is a block on your library account (including expired ID cards)
  • It is a short loan item

When it has not been possible to renew, items must be returned by the due date to avoid incurring fines.

Borrower's responsibilities

  • You are responsible for ensuring items are returned or renewed on or before the due date
  • All items are liable for recall at any time if requested by another reader.  Notification will be given by email.  Overdue charges will apply if items are not returned by the amended due date.
  • You are responsible for all items borrowed until they are returned and cleared from your library account.

Overdue items

A courtesy email reminder will be sent when there are overdue items on your account.  Please ensure the email address on your library account is correct.  A bill for replacement cost will be sent for long overdue items.

Requesting items

Requests can be placed for items when all copies are out on loan.  You may choose your preferred pick-up location.

If there are no available items at your preferred pick-up location, you may place a request for an available copy at another site library.

When collecting a book you have requested from the library, if the item is a long loan item the loan period will be shortened from four weeks to one week if there are further outstanding requests on that title.

Completing your course

Students completing their course must ensure all library loans are returned and any overdue fines cleared within 3 working days of their last exam or coursework submission date.

4 weeks after course completion dates, we will contact students with outstanding loans or fines on their library account and pass these details to Registry Services.

Find us

City, University of London

Northampton Square

London EC1V 0HB

United Kingdom

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City, University of London is an independent member institution of the University of London. Established by Royal Charter in 1836, the University of London consists of 18 independent member institutions with outstanding global reputations and several prestigious central academic bodies and activities.